Senior Administrator - Operations (Real-Estate)

1. Assist Head of Department (HOD) with daily admin tasks involved with building up a new department

2. Arranging appointments / meeting rooms, preparing minutes and other documents for Dept. as requested.

3. Preparing & distributing of memo, information and all formal correspondences issued by Head of Dept.

4. Co-ordinate with other parties and Depts. to build up working procedure, standard form, standard report, plan, etc.

5. Receiving document from projects to check and submit to relevant depts. (legal, accounting, procurement, etc.)

6. Deliver pro-active support for coordination with other departments as required

7. Properly filing and record keeping for all kinds of Dept. documents (project info, procedure, form, etc.

8. Support in record keeping for departmental record keeping work (claims, leave, etc.)

9. Closely working with HR and IT department for onboarding of new departmental team members

10. Preparing, translation in-out correspondences (if necessary); filing and efficiently retrieving all documents relating to the operation within the department.

11. Assist to consolidate and/or prepare weekly/ monthly/ quarterly reports and submit on time

12. On behalf of the HOD, dispatching the duties to all staff in a professional manner and following up to make sure the job is done correctly.

13. Supporting in various inter-departmental communications

14. Other administrative tasks as assigned by HOD