Senior Procurement Officer

Mô tả Công việc
YOU
As a Senior Procurement Officer, you will be responsible for overseeing and monitoring the procurement process for the company. Your primary focus will be on procuring the necessary goods and services at the best value while ensuring compliance with company policies and procedures. You will play a crucial role in developing and implementing procurement plans, negotiating with suppliers, and building strong relationships with them. As the first member of our procurement team, you will have an opportunity to shape and optimize our procurement practices, ensuring cost-effective solutions while supporting the smooth operation of our office and IT infrastructure.
WHAT YOU'LL BE DOING
1. Procurement Planning:
o Develop and implement the procurement process for IT equipment, operational needs, and office-related expenses, including vendor selection, negotiation, and contract management.
o Do market research to identify potential suppliers and evaluate their capabilities.
2. Vendor Selection and Evaluation:
o Identify and evaluate potential suppliers based on price, quality, reliability, and service level agreements.
o Participate in supplier negotiations to secure favorable pricing, terms, and conditions.
o Build and maintain relationships with key suppliers/vendors and monitor their performance to ensure compliance and quality.
o Contact suppliers in order or schedule or expedite deliveries and resolve shortages, missed or late deliveries, and other problems.
3. Purchasing:
o Review requisitions and purchase orders for accuracy, completeness, and compliance with company policies and procedures
o Maintain accurate records of all purchases, including invoices, packing slips, and other documentation.
o Reconcile discrepancies between invoices and purchase orders.
o Prepare reports on purchasing activity as needed.
4. Inventory Monitoring:
o Asset management, periodic inventory of assets in offices.
o Maintain accurate records of inventory of assets in offices.
o Identify and implement automation or system enhancements to streamline inventory control and reduce manual efforts.
o Conduct regular physical inventory audits to reconcile physical counts with system records.
o Ensure the accuracy and integrity of IT equipment inventory through proper documentation and adherence to standard operating procedures.
o Implement inventory control measures to prevent equipment shortages, overstocking, and obsolescence.
o Ensure proper retirement and disposal of obsolete or non-functional IT equipment, following established procedures and regulations.
5. Contract Monitoring:
o Review and negotiate contractual agreements with suppliers, ensuring compliance with legal and company requirements.
o Monitor contract performance and address any deviations or non-compliance issues.
o Renew or terminate contracts as needed, based on supplier performance and organizational needs.
6. Compliance and Controls:
o Ensure compliance with regulatory requirements and internal policies related to procurement.
o Participate in internal and external audits related to procurement practices.
o Implement corrective actions based on audit findings to enhance procurement practices.
7. Cross-Functional Collaboration:
o Collaborate with internal stakeholders to understand their specific requirements, budgets, and timelines for IT equipment and other operational needs.
o Engage in cross-functional discussions to evaluate potential vendors, considering factors such as price, quality, reliability, and service level agreements.
o Work with IT teams, accounting, and operations to develop retirement plans for obsolete or non-functional assets in offices, ensuring compliance with disposal procedures and regulations.
o Foster effective communication and relationships to align procurement activities with organizational objectives.