Senior Project Development & Reporting Associate

How to apply:
All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at [protected info]
Completed applications, including IOM Personal History Form, application letter, and copies of diplomas and certificates, recommendation letters, etc. may be delivered to the IOM Mission Office in Hanoi at 304 Kim Ma, Ba Dinh dist., Ha Noi or submitted electronically to email referring to this Vacancy Notice's Position Title.
Deadline for application: 5PM, 31 January 2025.
ORGANIZATIONAL CONTEXT AND SCOPE:
Under the overall supervision of the Chief of Mission (COM) and direct supervision of the Head of Projects and Partnerships in IOM Viet Nam and in collaboration with relevant units in the Country Office, the incumbent will be responsible and accountable for supporting the timely and quality reporting, proposal development, briefing and correspondence.
RESPONSIBILITIES AND ACCOUNTABILITIES:
1. In close coordination with project teams, provide specialized support to the Head of Projects and Partnerships with reporting activities, including drafting and editing reports for internal management, donors, relevant IOM offices and partners.
2. Serve as contact person/link between the Head of Projects and Partnerships and project teams regarding project reporting issues; keep project teams informed by sharing meeting minutes, latest reports and other relevant information;
3. Under the overall guidance of the Head of Projects and Partnerships, support the drafting of concept notes and project proposals, maintaining alignment with organizational objectives and donor requirements; and prepare summaries of relevant reports available both internally and externally to facilitate evidence-based decision-making.
4. Support the COM and Head of Projects and Partnerships to draft correspondence and independently obtain clarification; conduct research and select information from various sources and present findings in appropriate form to support preparation of briefing material for the management review and discussion.
5. Liaise with appropriate project staff to coordinate timely submission of inputs to publications, internal and external reports, and other documentation.
6. Support knowledge management efforts by curating and disseminating key updates, developments, and resources; maintain an organized and accessible repository of relevant files and documents to promote information sharing and collaboration.
7. Undertake duty travel as needed.
8. Perform such other duties as may be assigned.