Senior Specialist, General Affairs

ADMINISTRATIVE SUPPORT OPERATIONS :
• Direct the daily operation of various administrative tasks to ensure the effective, reliable and economical achievement of the company's current and future administrative requirements.
• Ensure the quality of administrative services by on-site inspection - problem finding - problem solving - improvement cycle and be able to develop key checklist for each service area.
• Publicize and train the service rules to employees, thus reducing unreasonable demands and complaints. All kinds of anomalies and complaints in the process of administrative service should be solved promptly.
• Ensure that all kinds of decisions and new requirements of the above administrative modules can be implemented, ensure that emergency can be mobilized and guided according to their own experience, ensure that the emergency situation is handled properly.
• Ensure the daily operation of the above administrative modules without major violations, complaints and safety incidents.
COMMUNICATIONS & CORPORATE AFFAIRS SUPPORT:
• Effectively communicate organizational initiatives and projects to the public, employees, and stakeholders.
• Craft engaging and factual content in English and Vietnamese, focusing on creative storytelling for both internal and external communications.
• Plan, edit, and curate content for various communication channels like newsletters, LinkedIn, town halls, events, and regular memos for Vietnam.
• Collaborate with the Corp. Communications team and handle designated external communications.
• Build and maintain strong relationships Dong Nai & Binh Duong governments and other management team of regulatory agencies, local authorities, agencies, industrial park, industry associations, and other government department anticipate and resolve issues related to Coherent's continuous operations and growth and help Intel stakeholders work more effectively with the government.
RECEPTION ADMINISTRATION AND VIP SUPPORT:
• Coordinate with relevant parties to provide VIP Guest Services regarding agenda, transportation, reservations, food and beverage, emigration/immigration of the VIP visitors.
• Be responsible for planning, promoting and ensuring the smooth running of a company event schedule and individual events by cross-department coordination including but not limited to Seminar, Workshop, Company Meeting, Virtual Meeting, Business Dinner, Government Meeting, Vietnam Annual Dinner, Company Outing, Company Team Building and other company-level events.
• Optimize reception processes, continuously improve and enhance, and improve customer satisfaction
BRAND MANAGEMENT SUPPORT:
• Partner with Talent Acquisition Team to conceptualise, design and execute campaigns that effectively communicate our values to current and prospective employees across multiple touch points to maintain, improve and bring awareness of Coherent Brand to the wider targeted audience.
• Work with external branding vendor for the translation of business needs to actions to promote the branding of Coherent on the labour market.
• Coordinate with TA Team on partnering with Great Place to Work, HR Asia or targeted universities to schedule, plan and execute employer branding activities.
• Work with Corporate Communications team on deliver message especially designed for Vietnam team on all channels of social media and ensure the consistency with Corporate.
• Partner with local Admin Team to execute and foster the branding of Coherent through daily operations and activities.
• Partner with L&OD Team and Corporate Sustainability Team to deploy, plan and implement DEI communications & CSR/ESG activities.