Senior Tax & Reporting Executive

About the job
Our Team:
A2R is an end-to-end process organization and consolidates the following activities: Fixed assets, Intercompany Accounting, General Ledger Accounting, Enterprise Consolidation, Cost Accounting, External Reporting as well as Tax activities.
The A2R Senior Tax and Reporting Executive is Safeguard the resources of the company by managing tax compliance risks and monitoring compliance on all tax returns, coordinating with tax authorities on routine tax related matters, and providing assistance in handling tax audits and possible tax assessments.
This role will support the A2R Lead in ensuring the enforcement of accounting standards and reliability of the data collected from management, controllers, tax department and other end-to-end processes.
Apart from that, this role will require active participation in driving A2R continuous improvement initiatives.
Main responsibilities:
Core model Implementation
• Implement and ensure alignment with core model
• Propose and support any project which aim to align to core model but also transform and automate our processes
• Embrace Robotic Process Automation
Tax Compliance Matters
• Responsible for the renewal of tax related permits & registrations
• Responsible for ensuring VAS Accounting System and FPT e-invoice system permits are updated
• Coordinate with tax authorities on routine tax-related issues (e.g. submission of reportorial requirements, obtaining tax clearance, etc.)
• Prepare Tax Returns and Reports to be submitted to the Tax Authorities and related government agencies and maintain those files/reports for easy access during internal and external audit reviews
• Prepare and analyze taxes for reporting/remittance to comply with tax regulations
• Perform closing activities for tax related accounts
• Provide tax advisories on accounting and processing of transactions with impact on tax compliance
• Provide analysis for Tax Forecast
• Assist/support the Tax Manager in the preparation of the following:
o Documents for the filing of requests for tax ruling
o Schedules & analyses for tax audits
o Documents required in the preparation of protest letters
• Embed tax audit readiness relevant to tax complaince in all tax processes
• Handle requests from internal and external stakeholders
Tax Governance
• Attend monthly touchpoint for tax governance with Tax Manager
• Handles tasks related to tax governance to enhance working knowledge on Tax Governance with impact on Tax Compliance
Trainings & Awareness
• Organize and facilitate tax clinics/trainings on Tax Compliance
• Perform monthly New Employee Orientation on requirements for suppoting documents, including invoices
• Provide awareness and monitor compliance of business partners/vendors on requirements for suppoting documents, including invoices
Accounts Reconciliation and Reporting
• Responsible for conducting the timely reconciliation of GL accounts under Tax Compliance scope and handling the action points to ensure that balances are current and correct
• Prepare and submit reports within set deadlines in compliance with Region and Corporate reportorial requirements (Actual sales in Marco and Headcount report and Personal Costs in Solar, bank reconciliation)
• VAS reporting: in charge of master data in Fast system for VAS accounts. Update SAP data to Fast System, print and file Fast records monthly.
• Ensure the completeness and accuracy of all statutory reports submitted to different local authorities: Department of Planning and Investment, Department of Health, Department of Statistics, Saigon High-tech Park Board of Management on different periods of reporting (monthly/quarterly/yearly)
• Book Payroll costs, reconcile with actual payments, follow up payment requests from HR to clear payroll related payable items Social insurance, Health insurance, trade union
• Follow up all outstanding items relevant to HR
• GTN: Book GTN provisions provided by Commercial Policy team; prepare detail GTN schedules for Solar reporting
• Cooperate with IA for all topics with GSK (reconcile recharge)
Internal Control and Processes
• Review and ensure that processes within scope complies with group and local policies. Implement action plan to improve the robustness of the process when necessary
• Ensure mandatory controls are in place and aligned with Internal Control framework and global policies
• Make recommendations and implement process improvements in order to simplify workflow within the team
Continuous improvement
• Support A2R Lead in monitoring performance on a continuous basis against agreed SLAs and define corrective actions, where necessary
• Identify and articulate improvement areas across processes and technology - including ERP and other tools and solutions
• E-invoice system Champion: coordinate between users/ITS & FPT to resolve any issues, upgrade, enhancement
• Contribute to customer satisfaction initiatives, including regular assessment of service satisfaction across Country Finance and other stakeholders