Service/ project Manager

- Job title: Service/Project Manager
- Effective date: June 2023
- Contract type: Full-time, definite-term contract (renewable)
- Work location: Based in Hanoi, Vietnam with frequent travels to the fields
- Reports to: Country Director
ROLE SUMMARY
The Service/Project Manager will manage projects and assigned services in the assigned areas and provide technical assistance to local partners to ensure timely and effective project implementation, reporting, donor liaison and activity planning.
AUTHORITY
The position has autonomy to make decisions related to all assigned activities within the areas of assigned responsibility.
The position is expected to work closely with other team members and request support from other staff to ensure activities are implemented effectively and to a high standard.
KEY WORKING RELATIONSHIPS
Internal
- Asia Program Manager;
- Product Manager;
- M&E Manager;
- Other staff in AOP;
External
- Communities;
- AOP's partners and international staff;
- Government Officials;
- Institution/Universities;
- Donors;
- International and Vietnamese NGOs;
MAIN AREAS OF RESPONSIBILITY
1. Program/Projects Management and Implementation
* Specific Tasks:
- Be a representative person for AOP Vietnam in the assigned areas;
- Facilitate project development and administration, approval, ensure donor contractual commitments are met;
- Work with project partners in the development of work plans that are consistent with the project's objectives;
- Ensure expected deliverables are timely implemented and reported.
- Identify and help address issues and problems that may jeopardise outputs, including risk management analysis;
- Organise and assist in the implementation of technical training workshops for district, commune, and village level partners;
- Organise and participate in project mobilisation and planning meetings;
- Facilitate active involvement of partners in all stages of the project.
- Prepare Terms of Reference for consultants and manage consultant engagement;
* Expected Key Results:
- MOU with partners developed and signed;
- Assistance provided to partners to ensure projects approved by line agencies;
- Project activities implemented timely and project targets achieved;
- Relationship with partners established and well maintained;
2. Monitoring and Evaluation
* Specific Tasks:
- Collaborate with M&E manager to establish and manage project monitoring and evaluation systems;
- Collect and synthesise monitoring data on a monthly basis to support project evaluation;
- Provide support in evaluating implementation processes, effectiveness and impact for all projects;
- Organise review and evaluation meetings and present information and results at key meetings.
* Expected Key Results:
- Project M&E system in place and introduced to partners;
- Data collected to provide inputs for project reports and evaluation;
3. Reporting
* Specific Tasks:
- Prepare project reports required by donors and other agencies;
- Report monthly or quarterly on the progress of project activities depending on size/ scale of project;
- Complete field trip reports;
- Provide templates to partners to complete activity reports and quarterly reports;
- Provide guidance to partners on developing reports to meet AOP requirements;
* Expected Key Results:
- Project reports delivered on time;
- AOP report templates and guidance provided to partners;
4. Communication and Fund Raising
* Specific Tasks:
- Represent AOP Vietnam at approved professional forums, meetings and/or conferences;
- Promote the work of AOP through the presentation of professional reports, articles and papers for publication (as appropriate);
- Identify donor opportunities for program development in collaboration with partners;
- Assist Asia Program Manager in implementation of other programs;
- Develop concept papers and proposals that comply with Vietnam Government priorities and AOP Vietnam's programming priorities and strategic directions (needs assessments, proposal development, proposal submission);
* Expected Key Results:
- Inputs provided as assigned;
5. Networking and Advocacy
- Attend conferences and seminars in Vietnam or internationally;
- Attend network meetings in Hanoi;
- Contribute to advocacy and public awareness events/campaigns;