Site Admin

As an Operation Excellence Associate, you will support both HR and administrative operations by ensuring accurate reporting, employee lifecycle administration, payroll coordination, and compliance with company policies and labor regulations. You will also oversee office administration, facilities, vendor coordination, and employee engagement activities to maintain a thoughtful and productive workplace.
Additionally, you will manage operational documentation, KPI reporting, and production-related administrative processes to support overall performance.
You will directly report to Powder Operation Manager and functional report to HRBS Manager.
Main Responsibilities
(6-10 maximum bullet points in this section)
A. Operations:
Receive reports from the production staff, making daily reports (productivity, fine, abnormal ...) to ensure the accuracy and sent on time to manager
Open, track and close orders completed correctly
Manage the relevant documents of the production department following policies of PPG.
Prepare monthly reports (KPI, Batch information ..) to send the group
Updated monthly bonus policy for employees to ensure compliance with company policies
B. HR Administration (70%)
Manage employee lifecycle activities including recruitment, onboarding, contract administration, probation review, and termination.
Coordinate interviews, prepare employment documents, and maintain employee records.
Administer monthly payroll inputs including attendance, overtime, shift allowance, salary changes, and final settlements.
Manage leave records and provide monthly leave reports.
Coordinate Social Insurance, Health Insurance, Unemployment Insurance, and Personal Income Tax administration with payroll vendors.
Maintain HR database, personnel files, and employee records.
Support employee relations activities including disciplinary actions, transfers, promotions, performance management, and training programs.
Manage contractor personnel records and administration.
Coordinate with the HRBS Manager to ensure compliance with labor laws and company policies.
C. Administration (30%)
Manage office administration, correspondence, visitor reception, and telephone operator responsibilities.
Order and control office supplies, stationery, drinking water, name cards, envelopes, and other consumables.
Coordinate maintenance and repairs of office equipment, including printers, photocopiers, computers, and telecommunication systems.
Manage company vehicles, mobile phones, and other administrative assets.
Maintain company legal documents and coordinate notarization and license renewals.
Be a liaison with building management on facility maintenance, fire drills, parking registration, and site-related matters.
Monitor office cleaning services and workplace facilities.
Coordinate employee welfare programs, including milk distribution and company-sponsored activities.
Organize company events, meetings, training sessions, team-building activities, company trips, and year-end functions.
Coordinate with the Country Administrator on facility, administration, and vendor management matters.
Qualifications
Bachelor's Degree in Human Resources
2 years of experience in HR Administration, HR Operations, or HR & Admin roles
Basic knowledge of Vietnam Labor Law, payroll administration, social insurance, and HR processes.
Good interpersonal and communication skills with a sense of people.
High emotional intelligence (EQ), empathetic, and able to handle employee matters.
Careful and accurate when handling employee records and confidential information.
Service-minded and able to work with employees at all levels.
Good command of English
About Us
PPG: WE PROTECT AND BEAUTIFY THE WORLD
®
Through leadership in innovation, sustainability and color, PPG helps customers in industrial, transportation, consumer products, and construction markets and aftermarkets to enhance more surfaces in more ways than does any other company. To learn more, visit [protected info] and follow @PPG on X.
The PPG Way 2030
We are customer champions
Proactive. Bold. Trustworthy. Everything we do starts with our customers. We listen, move fast and don't stop until we solve their biggest challenges. When our customers win, we all grow.
We act with purpose and speed
Agile. Data-driven. Empowered. We take smart risks to stay ahead of the competition. We work proactively with agility, using quality data to develop solutions that create value.
We are excellent operators
Productive. Collaborative. Accountable. No matter our role, we identify problems, take ownership and always bring solutions. We are both proactive and responsive to drive continuous improvement and deliver results. We support our frontline, the faces of PPG to our customers.
We compete to win
Future-focused. Driven. Ambitious. We are passionate about growing our business and winning with our customers. We deliver results, embrace new technologies and leverage agility and speed as strengths.
We are PPG proud
Strong. United. Passionate. We work safely, act with integrity and value our diverse perspectives. We celebrate achievements and take pride in the positive impact we create together to protect and beautify the world.
At PPG we use AI in the hiring process to make the process more efficient. AI tools do not make hiring decisions. You can learn more by going to [protected info]
PPG provides equal opportunity to all candidates and employees.
We offer an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, color, creed, religion, national origin, age, disability status, marital status, veteran status, sexual orientation, gender identity or expression.
If you need an adjustment due to a disability, please email [protected info].
PPG pay ranges and benefits can vary by location which allows us to compensate employees competitively in different geographic markets. PPG considers several factors in making compensation decisions including, but not limited to, skill sets, experience and training, qualifications and education, licensure and certifications, and other organizational needs. Other incentives may apply.
Our employee benefits programs are designed to support the health and well-being of our employees. Any insurance coverages and benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents. Benefits will be discussed with you by your recruiter during the hiring process.
PPG values your feedback on our recruiting process. We encourage you to visit [protected info] and provide feedback on the process, so that we can do better today than yesterday.