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JOB SUMMARY
The Sourcing Officer is responsible for sourcing and
purchasing materials, supplies, and services required for the company's operations. This role involves identifying/evaluating suppliers, negotiating contracts, and monitoring delivery schedules to ensure timely and cost-effective procurement. He/She will work closely with other departments to support production needs, maintain inventory levels, and ensure quality and compliance standards are met.
MAIN RESPONSIBILITIES
• Supplier Management
• Identify, evaluate, and select suppliers based on quality, cost, reliability, and service.
• Maintain strong relationships with suppliers to ensure continuity and reliability of supply.
• Assist in supplier negotiations, including price, terms, and conditions, to secure favorable agreements.
• Procurement Process
• Process purchase orders, ensuring accurate information on specifications, pricing, and delivery schedules.
• Track order status and communicate any changes or delays to relevant departments.
• Ensure procurement activities align with company policies and quality standards.
• Inventory Management
• Monitor inventory levels to determine purchasing needs based on forecast and production schedules.
• Coordinate with the warehouse and production departments to ensure timely replenishment of materials.
• Help manage slow-moving and obsolete inventory to reduce costs.
• Cost Control and Budgeting
• Conduct market research to identify cost-saving opportunities and alternative suppliers.
• Assist in analyzing purchasing trends and making recommendations to reduce expenses.
• Maintain cost data for materials and services to support budgeting and cost-control measures.
• Documentation and Reporting
• Ensure all procurement documentation is complete, accurate, and compliant with company and regulatory standards.
• Prepare reports on purchase history, cost analysis, and supplier performance for management review.
• Maintain accurate and up-to-date records in the procurement system.
• Cross-Department Collaboration
• Work closely with the production, quality assurance, and logistics teams to meet operational needs.
• Coordinate with other departments to resolve any supply issues or discrepancies in a timely manner.
• Support new product development by sourcing and securing necessary materials.