Studio Assistant (Admin)

Studio Phạm Minh Hiếu is looking for
01 Studio Assistant (Admin)
to support tasks related to the operational activities of the Studio.
Key Responsibilities
Support the Board of Directors in coordinating daily administrative and operational tasks, including managing and updating work and personal schedules, arranging meetings, business trips, and other related activities.
Prepare documents, information, and other necessary materials for meetings; follow up and coordinate with relevant parties to ensure tasks are carried out according to schedule.
Monitor and ensure the smooth day-to-day operations of the Company. Proactively identify arising issues and propose appropriate solutions.
Manage inventory, packages, emails, phone calls, and messages related to work, following through with discretion to manage confidential matters and sensitive information.
Research, propose, and carry out the procurement of assets, equipment, supplies, and office necessities; monitor their condition, usage, and maintenance.
Handle administrative, logistical task supporting the production of artworks, events, exhibitions and projects; ensuring that all necessary requirements are properly prepared and delivered on time.
Contribute to the development, coordination and implementation of the Company's programs, projects, or events.
Support other tasks as required by the Company.
Qualifications
Enthusiasm for the arts, especially contemporary art.
Experience working in similar roles, or other positions involving operational support.
Strong organizational and time-management skills, with the ability to manage and follow up on multiple tasks simultaneously; proactive in planning and handling unexpected issues.
Proficiency in, and willingness to learn, office and project management tools such as Microsoft Office, Google Workspace, Notion, Slack, ...
Ability to work independently, proactively propose solutions, and be directly involved in task execution.
Strongcommunication, coordination and problem-solving skills, with the ability to work effectively with different stakeholders.
Careful, responsible, reliable, and highly conscious of information confidentiality.
Fluency in English is a plus.
Possessing a Category B driver's license is a plus.
Availability to travel as needed.
Wage and benefit
Opportunities to work with an interdisciplinary and professional creative team.
Opportunities to develop expertise in business operations, management, and event organization.
Highly creative, dynamic, and professional working environment with strong interdisciplinary connections.
Meal allowance per working schedule.
Salary: Negotiable.
Insurance in accordance with social welfare standards.