Supply Chain Officer

Replenishment Plan and Order management:
· Prepare, follow and update the Replenishment plan per supplier during the year - with buyers' support if needs to be reviewed (price change etc.)
· Ensure that data have been correctly input in the system (stock quantity/, Shelf life etc.)
· Weekly monitoring, reporting about the stock on hand, sending data to buyers and working with him/her to manage store allocation.
· Review the sales/purchases forecast with Buyers based on current sales situation and feedback from other departments (stores, operation, marketing).
· Contact the suppliers to place the PO, adjust the order if needed and validate the proforma invoice
· Collect and transfer documents from the suppliers to send to Custom clearance service provider for preparation of the customs clearance process.
Logistics:
· Be in charge of importing products - both Fresh & Dry - for Annam Gourmet Market via Airfreight / Seafreight.
· Negotiate the rates and conditions with designated forwarders (payment terms, credit limit etc.)
· Follow up the status of each Purchase Order with Supplier/ Forwarder to coordinate and arrange the pick-up at supplier warehouse or delivery of the goods
· Plan shipments based on ordering schedules, availability dates and supplier lead times.
· Determine the best route and method of transportations (time and/or cost wise).
· Evaluate the forwarder performance: review forwarder on their cost based on their initial quotation, respect of the given transit time etc.
Stock management:
· Make sure all items have guaranteed Shelf Life in order to forecast the order on time to have enough quantity + safety stock until next PO.
· Shelf life management:
Payment request:
· After validation of orders, prepare the payment request form with signature of Managers/Supervisors (from BOD) and send to accounting dept.
· Follow up the payment schedule with accounting department.
Quality and Claim management:
· Inform and follow up with suppliers / Forwarders about any quality issues, quantity and condition of products received.
· Follow up actions plan with warehouse team to improve the quality of delivery to stores