1. Inventory Monitoring & Supply Planning Support
Monitor inventory levels of assigned items and materials, and compare them against established minimum stock levels.
Proactively follow up with relevant departments when inventory levels approach or fall below the minimum stock level to ensure timely replenishment.
Coordinate with the factory's Production Planning team to update requirements and ensure that goods and materials are available to meet operational needs in a timely manner.
Compile periodic supply status reports and submit them to the Department Head.
2. Data Compilation & Reporting
Collect and consolidate data from relevant departments, including Production, Warehouse, and
Purchasing, as requested by the Department Head.
Enter data and update periodic reports and templates to support planning and supply activities.
Check and reconcile data to ensure accuracy before submitting reports.
Monitor the progress of tasks assigned by the Department Head.
Assist in consolidating data on demand, inventory levels, and delivery schedules to support the department's supply planning process.
3. Supplier Sourcing & Evaluation Support and Ad Hoc Task Coordination
Source and compile supplier information for goods and services as requested by the Department Head.
Obtain preliminary quotations from multiple suppliers for consolidation and comparison.
Assist in preparing documents and materials for supplier meetings as required.
Compile supplier evaluation reports and monitor delivery progress and supplier-related complaints.
Record and promptly report any issues arising during task execution to the Department Head.
4. Document & Record Management
File and organize the department's records, documents, and quotations in accordance with Company regulations.
Maintain and manage the team's shared data files.
Provide document scanning, printing, and backup support as required.
Ensure the confidentiality of records and data under their management.
5. Other Duties
Perform other duties as assigned by the Department Head or direct supervisor.
Bachelor's degree, preferably in Supply Chain Management.
At least 1-2 years of relevant experience in purchasing and planning.
Basic English proficiency, with the ability to read and understand documents and emails.
Proficient in Microsoft Word and Excel; knowledge of Excel functions and PivotTables is an advantage.