Temporary Administrative Officer

Công ty: Văn Phòng Đại Diện Ben Line Agencies Limited Tại Thành Phố Hồ Chí Minh
Địa điểm làm việc: Hà Nội
Mô tả công việc:
(Mức lương: Thỏa thuận)
- Reception jobs: welcome visitors, answer incoming calls and transfer to the right PIC, send and receive mail, fax and correspondences;
- Business trip arrangement for guests, staffs (Incl. Air ticket, car/taxi arrangement, accommodation, VISA, travelling insurance, payment settlement);
- Managing all company official documents (Official letter in-out or service contracts).
- Implementing the payment procedure for all related service contracts/ marketing staff's entertainment invoices or monthly telecommunication fee;
- Send Leave report (when Hanoi staffs on leave) to HCM & related Dept.;
- Performing the procurement for regular orders (Sundries, Stationery, etc.);
- Managing all services supplied to company (cleaning, securities, rental office, rental car, telecom service, etc.)
- Managing all office equipment like PC, fax, printer, fixed phones, and so on, in terms of warranty, maintenance, repair, new purchase, etc.;
- Cooperating with HR&ADM team in HCM Head office in issues relating to staffs: submit new staff profiles; guide the resigned staffs to complete the leaving procedure and the exit checklist, etc.
- Organizing the company events as requested;
- Organizing annual medical check-up;
- Arrange Interview Schedule (call/ email to the candidates to get their confirmation then summary candidates' basic info into the Interview Schedule & send to the Management);
- Provide guidance for new hires
- In charge of finger scanning machine in Hanoi;
- Other HR related matters
- Supporting other departments (if required)
- Performing other tasks as request from the Management.
- Procurement:
o Receiving request of procurement of equipment or material from other departments;
o Contacting with venders and getting quotations from them. Compare the quotations and select the winner and submit to Management;
o Preparing the contract with vender and getting approval from Management;
o Following the implement of procurement contract, receiving goods, inquire documents and doing in-store process;
o Cooperating with IT in receiving and check status of office IT equipment;
o Cooperating with accountant in payment process.
Chức vụ: Nhân Viên/Chuyên Viên
Hình thức làm việc: Toàn thời gian
Quyền lợi được hưởng:
- Having chances to get attractive company bonus every month/year
- Company trip once a year + Joining party
- Salary and position is reviewed 1 time a year
- Bonus by individual ability and company's performance.
- Social insurance, health insurance, unemployment insurance and other benefits
- Dynamic and sociable working environment.
Yêu cầu bằng cấp (tối thiểu): Đại Học
Yêu cầu công việc:
- Good at communication skillsin Vietnamese and English
- Good at MS Office
- Teamwork spirit, hardworking and well- organized
Yêu cầu giới tính: Nam/Nữ
Ngành nghề: Hành chính Văn phòng