Mô tả công việc
Job Objective
The Project Secretary is responsible for supporting project operations, monitoring progress, coordinating information, and ensuring close collaboration among all project stakeholders. This role plays a central part in connecting the project management board, design team, consultants, investors, contractors, and internal departments to ensure timely, high-quality, and compliant project execution.
Key Responsibilities
1. Project Scheduling & Coordination
- Monitor, track, and push project progress according to the master schedule.
- Collaborate with the technical team and stakeholders to resolve issues arising during project development.
2. Document & File Management
- Coordinate the receipt, processing, and issuance of documents between departments, contractors, and consultants.
- Manage the project documentation system to ensure efficient storage and retrieval.
- Review and verify documents before submission for approval.
3. Contract & Payment Support
- Assist in preparing bidding documents and monitor the design package tendering process.
- Coordinate the review of payment documents from contractors/consultants prior to submission.
- Support negotiation, drafting, and monitoring of design contract progress.
4. Stakeholder Communication & Coordination
- Act as the liaison between the company, the client/investor, and both local and international consultants.
- Prepare meeting agendas, coordinate schedules, take minutes, and follow up on action items.
- Support the accurate and complete communication of technical and administrative information to relevant parties.
5. Specialized Translation & Interpretation
- Translate technical documents, drawings, reports, and bidding files (English - Vietnamese / Vietnamese - English).
- Provide interpretation during technical meetings and discussions with foreign partners when required.
6. Reporting & Management System Support
- Compile regular progress reports and updates on project implementation status as requested.
- Propose solutions to address emerging issues during project execution.
- Perform other administrative tasks as assigned by management.
Yêu cầu
- Bachelor's degree in Project Management, Construction Engineering, Architecture, or related fields.
- Minimum 3 to 5 years of experience coordinating projects in Construction, Real Estate, Infrastructure, or other large-scale projects (required).
- Fluent in English (listening, speaking, reading, and writing), especially in technical environments and when communicating with international partners (required).
- Solid understanding of construction project development and implementation processes, including tender documentation, contract management, and payment control.
- Proficient in MS Office; experience with project management software is a plus.
- Strong communication and organizational skills, capable of multitasking and effective teamwork.
Quyền lợi
Be part of a leading real estate
developer with world-class projects and international standards.
Enjoy a professional, dynamic, and collaborative working environment.
Attractive and competitive compensation & benefits package.
Continuous learning and career development opportunities with training programs and global exposure.
Strong focus on employee well-being and work-life balance.
Opportunity to grow with a fast-expanding company and contribute to iconic developments that shape the future of urban living.
Thông tin khác
Thời gian làm việc
Thứ 2 - Thứ 6 (từ 08:00 đến 17:00)
Thứ 7 (từ 08:00 đến 12:00)
Thông tin chung
Nơi làm việc
- Hà Nội: Phường Thanh Xuân (quận Thanh Xuân cũ)
- Hà Nội: Xã Đông Anh (huyện Đông Anh cũ)
- Hà Nội: Xã Gia Lâm (huyện Gia Lâm cũ)
- Hưng Yên: Ocean Park 2,3, Xã Nghĩa Trụ (huyện Văn Giang cũ)
- ...và 1 địa điểm khác
- Thu gọn