Trợ Lý Administrative Và Quản Lý Space Full-time 2024

COMPANY INTRODUCTION
Vietnam Art Collection is a non-profit art organization based in Hanoi and New York. Established by a group of collectors and curators in 2019, VAC considers building a collection as a process of engaging with the art community while making contributions to a healthy ecosystem where local artists, curators, writers, and creatives can grow and thrive.
ADMINISTRATIVE ASSISTANT
Tính chất công việc: Toàn thời gian - Địa điểm: Hà Nội - Kinh nghiệm: Yêu cầu ứng viên có kinh nghiệm - Chuyên môn: Hành chính, Nhân sự - Mức lương: Thỏa thuận
JOB DESCRIPTION
Reporting directly to the VAC Director, the Administrative Assistant is responsible for providing
overall administrative and operational support to the organization. Responsibilities include:
archive management, receptionist duties, and assisting with projects as assigned. The
Administrative Assistant plays an integral role in ensuring all office operations run effectively and
efficiently.
REQUIREMENTS
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Provide administrative assistance during meetings including taking minutes
• Assist with planning, preparation, and onsite support for the VAC residency program
• Manage and maintain neat appearance of the VAC Hanoi office and residency space
• Monitor VAC's general email and social accounts
• Manage, arranging delivery and pickups for incoming & outgoing mail and packages
• Purchase office supplies and office equipment for all staff in accordance with VAC's
purchasing policies and budget
• Upload and organize all invoices and receipts to the VAC internal system accordingly to
VAC's company policies
• Organize and manage VAC's archives and database
• Provide support/collaborates with other staff on various projects/tasks as needed and
requested
• Other responsibilities as assigned
REQUIREMENTS:
• Bachelor's degree in business, management, administration, or related field and/or
equivalent
• Experience required
• Strong problem-solving and time management skills
• Professional verbal and written communication skills in both English and Vietnamese
• Proficiency with Microsoft Office Suite and relevant software
• Must able to maintain confidential information and documents with discretion
• Ability to work independently as well as collaborate as part of a team
• Demonstrated ability and capacity to execute tasks with accuracy, consistency, efficiency,
and attention to detail
BENEFITS
Laptops will be provided by the company.
HOW TO APPLY
Submit your application via the APPLY NOW button below.
Deadline: 23:59 16/5/2024
Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.
APPLY NOW
SPACE MANAGER
Mức lương: Thỏa thuận - Chuyên môn: Hành chính, Nhân sự - Kinh nghiệm: Không cần kinh nghiệm - Đừng lo! Chúng tôi sẽ đào tạo bạn từ đầu. Có kinh nghiệm là điểm cộng!; Yêu cầu ứng viên có kinh nghiệm - Địa điểm: Hà Nội - Tính chất công việc: Toàn thời gian
JOB DESCRIPTION
Reporting to the VAC Director, the Space Manager is responsible for coordinating the smooth
running of VAC Hanoi Space. The role helps to ensure that VAC Hanoi Space is a valued hub for
the local communities through a consistently high standard of professionalism across our
activities. The role supports the team in the day-to-day running of our Hanoi space. The Space
Manager shall advocate for the venue and organization and reflect our values through their
behavior and all decisions made whilst in the role.
REQUIREMENTS
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Organize and maintain our office operational systems
• Update the VAC Residency handbooks
• Ensure resident artists and visiting fellows follow our policies and processes
• Work directly with the artist and make sure any needs are met to ensure smooth operation
• Manage third-party vendors, short-term contractors, and internships
• Responsible for accounting functions accordingly to VAC's policies
• Optimize internal archive and operation management system
• Shared responsibility for pre-event planning and event management
• Admin support to the Director as required
• Collaborate and support the team to complete other tasks as needed
MINIMUM REQUIREMENTS
• Bachelor's degree in business, management, administration, languages, or related field
and/or equivalent
• Excellent organizational and time management skills
• Ability to work independently, prioritize and make decisions independently
• Able to communicate verbally in in Excellent numeracy and verbal and written
communication skills in Vietnamese
• Proactive and have good problem-solving skill
• Organised, accurate, and attentive to detail
• Ability to maintain confidential information and documents with discretion
• Confident IT skills across Microsoft Office and Mac-based software
BENEFITS
Laptops will be provided by the company.
HOW TO APPLY
Submit your application via the APPLY NOW button below.
Deadline: 23:59 16/5/2024
Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.
APPLY NOW