Trợ Lý Nhân Sự

1) S/he will serve as the executive administrative assistant to the Senior Commercial Officer (SCO) and the Commercial Officer (CO). The incumbent will have primary responsibility for managing the day-to-day activities for the Commercial Counselor including scheduling appointments, coordinating communications with other sections in the Embassy, and interfacing with the Vietnamese Government and private sector.
2) S/he will support the senior Admin Management/Budget Analyst in managing the daily operation of Commercial Services (CS) Hanoi including on tasks such as: time and attendance reports, access request controls, cable traffic and/or Diplomatic notes/letters, work requests and other administrative tasks in compliance with Embassy procedures. The incumbent will support the Admin Management/Budget Analyst in planning and developing the CS annual and quarterly budgets and managing CS Hanoi's procurement system in accordance with General Services Office (GSO) policies, managing the annual office inventory survey on the Sun Flower system, maintaining the functioning of the Hanoi office's ITA/Commerce IT and network systems in optimal conditions, communicating with HQ and other posts on the system's operations and maintenance services. Duties include installation of all software programs at Hanoi office with guidance from D OC IT Help desk and/or necessary training courses for staff regarding utilization of IT Tools as well as other existing software programs.
3) S/he will support all the client facing staff (Commercial Specialists/Assistants) in carrying out FCS trade promotion programs such as the Gold key Matchmaking programs, ICP, SCP, various industry round tables, trade shows, trade missions, and trade promotion related events for the Front Office. Duties include assisting the senior Admin Management/Budget Analyst, along with the Commercial Specialists/Assistants to plan and budget for the events, assist in collecting event/program fees from company clients, coordinate with HQ to receive funding, communicate with vendors such as hotels, interpreters, ground transportation rentals to ensure smooth implementation