[Urgent] HR Officer (Labor Contract 6 Months)

* Key duties and responsibilities/ Nhiệm vụ và trách nhiệm chính:
1. Recruitment
- Arrange recruitment adverts on website, newspaper or other media means: draw up job profile, preparing job adverts, liaise with agencies and follow up.
- Collect and screen applications;
- Organize tests and interview for short-listed candidates;
- Conduct preliminary interviews before recommending for departments;
- Arrange last-round interviews schedule for department managers or director;
- Obtain and detail of requests for employment references
- Check credentials according to FVH policy
- Negotiate salary range with successful candidates;
- Inform applicants of job duties, working conditions, pay, benefits, and promotional opportunities;
- Prepare and send (by post office or email) thank you letters to unsuccessful candidates within 2 weeks from the date of interview results;
- Make payment to recruitment service or internal employee according to Candidate recommendation policy
- Contact candidates to sign Probationary Contract.
- Ensure that all successful candidates sign Probationary Contract.
- Inform to relevant departments before new employees start working in FV as soon as the Probationary contract is signed by the employees
- Update candidate's information in data base after 2 weeks or when having new candidates.
- Obtain and check new staff's documents submission according to FVH policy
- Timely complete recruitment schedule and plan;
- Update Recruitment report daily;
- Ensure the quality of candidates being recruited to meet company's standards.
2. Preparation of contract and employment papers
- Prepare Probationary Contract for new staff
- Prepare all labor contracts, contracts for service when there is new staff, changes of significant content of the contract or when being required
- Prepare annexes to contract when there is an extension of contract term or modifications on the contract content.
- Prepare other employment decisions and certificates
3. Contract Administration
- Follow up the expiry date of probationary, labour or services contract. Send notice to line manager upon the expiry date according to FVH policy
- Conduct formalities with line managers to obtain probationary/ contract-end evaluation upon the end of the contract according to FVH policies.
4. Conduct formalities upon appointing, transferring, promoting and terminating staff according to FVH policies.
5. Be responsible for updating information on education and experience background into HR software
6. Prepare reports
- Prepare monthly salary report to C&B including all additions, changes of salary or withdrawal of allowances.
- Prepare reports of new staff, staff in probation, terminating staff or other HR-related report when being requested
- Update recruitment request report weekly
- Update recruitment status report weekly
7. Manage personnel files
- Open personnel file for new staff
- Maintain records in personnel file according to FVH policy