WVV Finance Officer - National Office

Job Description:
1. FIELD OFFICE ACCOUNTING FUNCTION (40%)
- Prepare regular accounting and adjusting journal entries
- Reconciliation (GL, GNs, bank, etc) is carried out on a monthly basis.
- Ensure the correction and consistency with WV standard of the used accounts and analysis codes.
- Entered and review Sunsystem data, prepare accurately and timely supporting schedules and financial reports in cooperation with the Finance Department.
- Track and remind all outstanding advances and payables (more than 30 days) to the relevant staff or Finance Officer in a timely manner.
- Prepare and submit settlement Advices on a timely basis
2. GRANT FINANCIAL MANAGEMENT (15%)
- Develop and review budget for Grant proposal
- Regular monitor burn rate of Grant projects and communicate with relevant stakeholders for timely improvement action
- Review Grant donor required financial report before submission to donor
- Site visit to all Grant projects to ensure minimized financial risk and compliance with donor guidelines and regulations.
- Provide training and coaching for project teams on financial requirements of the projects
- Perform quality check on financial report before submitting to SO and/or donor.
- Provide grant finance data to inform discussion on implementation strategy on a regular basis
- Conduct monitoring trip to grant projects to ensure grants compliance
- Coordinate with functional departments and Finance team in providing support APs/projects during emergency response in the targeted Area Programs/zone when needed to ensure humanitarian standards and accountability.
3. PROJECT ACCOUNTING AND SUPPORT (20%)
- Provide technical accounting support to ADPs or Projects, which is in transition and/or where there is no Finance staff, including site visits.
- Provide orientation and training to the ADP/Project finance staff when required.
4. OTHERS (10%)
- Conduct field monitoring of projects which he/she is not directly providing financial assistance and support to are conducted periodically.
- Perform any other tasks that may be assigned by the supervisor from time to time
- Inputs to the annual objectives for the Finance Department which are consistent with the Finance Manual are given.
- Provide appropriate and on-time revisions are made to the Finance Manual, Field Finance Manual of WV Vietnam in accordance with the WV Global Center Finance manual.
- Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV