Academic Administration Officer

RMIT International University Vietnam (RMIT Vietnam)

Địa điểm làm việc: Hồ Chí Minh

Hết hạn: 24/10/2023

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Overview:

About RMIT VIETNAM

, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia and many other countries.

YOUR ROLE

This position provides administration for all functions in the School of Science and Technology, including administration assistance and academic-related administration activities for the Senior Program Managers. This role will include financial management such as budgeting, purchasing, and administrative assistance to the Manager, Planning & Operations. The position will also provide reception and front desk cover as and when required.

KEY ACCOUNTABILITIES

Arrange and schedule School or Program-specific meetings and Program areas correspondence in a timely manner.
Maintain accurate records on course and program administration, particularly for the purposes of program accreditation. This includes accessing, managing, and reporting data in the academic management system (SRS).
Provide guidance and support to SSET students on any issue raised and/or arrange meetings with appropriate academics or persons at other university support services. Advice and information provided to students are current to the relevant university global policy and local and global procedures. (E.g. assessment policy).
Provide administrative assistance regarding HR-related activities such as recruitment requests and staff work plans.
Travel arrangements: organize all work travel arrangements for staff within the school, including itineraries, airfares, accommodation, and transportations.
Support Manager, Planning & Operations in terms of contract preparation, purchasing documentation, identification of, and negotiation with preferred service providers and vendors.
Support effective communication between relevant SST staff at RMIT Vietnam and RMIT Melbourne.
Provide receptionist service and manage daily front desk activities as and when required.
Other duties as requested by the Manager, Planning & Operations.

KEY SELECTION CRITERIA

A relevant Bachelor's degree
At least one year of experience in a similar customer services-related role.
Familiarity and working knowledge of finance-related admin work are essential for this position.
Familiarity or working knowledge of developing and managing promotional and/or marketing-related materials and activities.
Experience in providing financial management support upon request
Excellent interpersonal skills, including cross-cultural communication.
Demonstrated ability to work with confidential information.
Experience in managing purchasing, developing budgets, financial reporting is desirable.
Experience in writing reports for executive management is desirable.
Ability to display appropriate behaviors in line with the position, as per the RMIT Behavioral Capability Framework (Connectedness, Commitment to Excellence - Improve and Simplify; Imagination and Innovation; Impact; Inclusion; Agility).

BENEFITS

Highly competitive VND gross salary (plus allowances) depending on proven track record in meeting all the key selection criteria.
13th month Tet bonus + private medical insurance (for you and your dependents) + annual health check.
20 days annual leave plus 5 days paid leave Xmas closure, plus public holidays and 10 days of paid sick leave.
Unique opportunity to work within a multi-lingual, multi-cultural environment with creative and innovative committed colleagues.
Free use of onsite gym

FURTHER INFO

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 5.5 (or equivalent).

HOW TO APPLY

Please submit your CV, covering letter, ID, and Qualifications by clicking on the 'Apply' link below.

Applications Close:

20 thg 10 2023 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

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Thông tin chung

Ngày hết hạn: 24/10/2023
Thu nhập: Thỏa thuận

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Đại học RMIT Việt Nam là chi nhánh tại châu Á của Đại học RMIT (đặt tại Melbourne) (link is external) - trường đại học lớn nhất của Úc. Trường giảng dạy các chương trình kinh doanh, kỹ thuật, và thiết kế, đồng thời tổ chức hàng loạt hoạt động ngoại khóa ấn tượng nhằm khuyến khích sinh viên mở rộng ...

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