Academic Assistant

THE OPPORTUNITY

We are seeking Academic Assistants for College of Business & Management, College of Engineering & Computer Science, College of Health Sciences, who will perform a wide range of skilled administrative duties for each College.

The incumbent will act as a liaison between the office, students, and external constituencies on a range of day-to-day issues, and provide support to College Dean, Vice Dean, Faculty and other members of the college as needed.



KEY ACCOUNTABILITIES

- Provides administrative support to an academic teaching department by working directly with faculty and department leadership to coordinate appointments, plan and execute all aspects of meetings, including agenda development, preparation of materials, briefing of participants, logistics, and follow-up.

- Perform high-level administrative and logistical support to the department head, including both internal and external communications with staff, students, constituencies and general public. Schedules and coordinates Dean's appointments and/or travel arrangements. Greeting and directing visitors, dealing with administrative problems and inquiries, as appropriate.

- Organizes and facilitates department conferences, workshop, seminar and academic special events. Schedules and coordinates dates and times, venues, attendance, agendas, and facilities.

Composes and prepares written documentation, correspondences, reports and other documents for the department as requested; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.

Support for the department academic programs, academic research plan and projects.

- Gathers, enters, and/or updates data to maintain department records and databases, establishes and maintains files and records for the department.

- Liaise with the admissions and marketing team related to the College's activities and admissions tasks.

- Assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing reports, and utilizing the appropriate process to pay for goods or services purchased by the department.

- Supports the department by performing all other duties as assigned by the department head.



ENGLISH PROFICIENCY

English is the language of teaching and communication at VinUniversity. For this role, the candidate need to have an excellent written and verbal communication skill in English. The minimum requirement is IELTS (Academic) with a score of at least 6.0 (or equivalent).



COMPENSATION

The salary and benefits are competitive and commensurate with qualifications and experience.



HOW TO APPLY

To apply, please send (1) a resume, (2) a cover letter explaining the interest in the position at which college that you would like.