Admin ExecutiveCông Ty Cổ Phần 40Hrs
Nơi làm việc: Hồ Chí Minh
Ngành nghề: IT phần mềm, IT phần cứng/mạng
Thu nhập: 13,700,000 - 16,700,000
Hình thức: Toàn thời gian
Ngày đăng: 05/07/2024
Hạn nộp: 04/08/2024
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Admin Executive
Work Location: Ho Chi Minh
Job type: Full-Time
Posted: [protected info]
Salary: 13,700,000 - 16,700,000 VND / Monthly
Email: [protected info]
Job Description
The Admin Executive is a core member of HR Team, assisting HR Manager in managing the efficient
operation within the country, ensuring that Admin processes and practices comply with country
regulations. The role works closely with HR Manager by providing country-specific insights for the
successful development of relevant RHQ strategies.
operation within the country, ensuring that Admin processes and practices comply with country
regulations. The role works closely with HR Manager by providing country-specific insights for the
successful development of relevant RHQ strategies.
KEY RESULT AREAS
(KRA) MAJOR ACTIVITIES OUTCOME
(KRA) MAJOR ACTIVITIES OUTCOME
Administration
duties • Handle work permit and residence card
for expats.
• Handle flight & Hotel/ Car Booking for
regional members visit.
• Handle car booking for MD.
• Maintain up to date information on
hotel rates to all employees and update
in Intranet.
• Work with vendors on immigration
process and documents.
• Work with landlord to register all
necessary procedures for new staff.
• Monitor and purchase stationeries and
pantry items timely.
• Manage vendor contracts & payment
related to Admin.
• Forecast operation budget annual for
BP & FC.
• Support upload contract via DocuSign
• Manage admin internal reporting.
• Other ad-hoc duties - Timely submission and
reimbursement for all claims, in
accordance with existing
guidelines.
- Smooth operations to ensure
regional members visit goes
well.
- Timely update of data and
sharing with staff on changes.
- Ensuring prompt actions
provided to maintain sufficient
stock level
- Ensure documents are in
accordance with internal
guidelines
- Ensure all vendor payments will
be prepared timely.
- Prompt support to staffs who
have need.
duties • Handle work permit and residence card
for expats.
• Handle flight & Hotel/ Car Booking for
regional members visit.
• Handle car booking for MD.
• Maintain up to date information on
hotel rates to all employees and update
in Intranet.
• Work with vendors on immigration
process and documents.
• Work with landlord to register all
necessary procedures for new staff.
• Monitor and purchase stationeries and
pantry items timely.
• Manage vendor contracts & payment
related to Admin.
• Forecast operation budget annual for
BP & FC.
• Support upload contract via DocuSign
• Manage admin internal reporting.
• Other ad-hoc duties - Timely submission and
reimbursement for all claims, in
accordance with existing
guidelines.
- Smooth operations to ensure
regional members visit goes
well.
- Timely update of data and
sharing with staff on changes.
- Ensuring prompt actions
provided to maintain sufficient
stock level
- Ensure documents are in
accordance with internal
guidelines
- Ensure all vendor payments will
be prepared timely.
- Prompt support to staffs who
have need.
Facility Management
& Office
Maintenance • Manage and maintain office facility.
• Liaise with landlord, internal staff and
vendor on any issues relating to office
maintenance.
• Prepare documentation on
maintenance of copier machines,
vending machines and newspaper
vendor, pest control...
• Other ad-hoc duties. - Ensure office premises,
equipment and facilities are
properly maintained.
& Office
Maintenance • Manage and maintain office facility.
• Liaise with landlord, internal staff and
vendor on any issues relating to office
maintenance.
• Prepare documentation on
maintenance of copier machines,
vending machines and newspaper
vendor, pest control...
• Other ad-hoc duties. - Ensure office premises,
equipment and facilities are
properly maintained.
IT Support • Liaison for IT queries between local
office and RHQ.
• Administrative preparation for IT
internal reviews, audit and checks.
• Periodic reporting to RHQ on IT related
matters.
• Assist RHQ in administering IT
standards.
• Prepare and submit IT reports as
required by RHQ.
• Other ad-hoc duties. - IT related matters are escalated
on timely manner.
office and RHQ.
• Administrative preparation for IT
internal reviews, audit and checks.
• Periodic reporting to RHQ on IT related
matters.
• Assist RHQ in administering IT
standards.
• Prepare and submit IT reports as
required by RHQ.
• Other ad-hoc duties. - IT related matters are escalated
on timely manner.
Legal & compliance
support • Support RHQ Legal team in documents
preparation and follow up.
• Keep the company legal document
safety.
• Follow up compliance activity plan with
RHQ.
• Complete compliance reports as
required by RHQ.
• Other ad-hoc duties. - Ensure prompt & precise
support.
- Ensure reports are submitted
timely.
support • Support RHQ Legal team in documents
preparation and follow up.
• Keep the company legal document
safety.
• Follow up compliance activity plan with
RHQ.
• Complete compliance reports as
required by RHQ.
• Other ad-hoc duties. - Ensure prompt & precise
support.
- Ensure reports are submitted
timely.
Job Requirements
• Job / Skills Competencies
Competencies:
- Ability to work under pressure
- Ability to complete multi-tasks within stipulated timeline
- Familiar with procurement process
- Familiar with company legal issues registration advantages
- Familiar with compliance commitment.
Personal characteristics:
- Fluent communication skills, both in verbal & in writing
- Honest, discreet and with a high level of integrity
- Able to work independently as well as collaborate with teams
- Analytical with attention to detail, operating to a high degree of accuracy
- Creative and problem-solving
- Fast learner
- Computer literate (MS-Words, Excel, PowerPoint)
• Experience
- Minimum 3 years of working experience in similar position.
- Experience supporting and/or managing the coordination and execution of Annual Operating Plan, monthly and quarterly forecasting.
• Qualifications
- B.A Degree in Business Administration or similar discipline from a recognized college/university.
Competencies:
- Ability to work under pressure
- Ability to complete multi-tasks within stipulated timeline
- Familiar with procurement process
- Familiar with company legal issues registration advantages
- Familiar with compliance commitment.
Personal characteristics:
- Fluent communication skills, both in verbal & in writing
- Honest, discreet and with a high level of integrity
- Able to work independently as well as collaborate with teams
- Analytical with attention to detail, operating to a high degree of accuracy
- Creative and problem-solving
- Fast learner
- Computer literate (MS-Words, Excel, PowerPoint)
• Experience
- Minimum 3 years of working experience in similar position.
- Experience supporting and/or managing the coordination and execution of Annual Operating Plan, monthly and quarterly forecasting.
• Qualifications
- B.A Degree in Business Administration or similar discipline from a recognized college/university.
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Vị trí Admin Executive do công ty Công Ty Cổ Phần 40Hrs tuyển dụng tại Hồ Chí Minh, Joboko tự động tổng hợp mức lương 13,700,000 - 16,700,000, tìm thêm việc làm về Admin Executive hoặc công ty Công Ty Cổ Phần 40Hrs ở các link phía trên
Giới thiệu công ty
Công Ty Cổ Phần 40Hrs
4B Nguyễn Văn cừ, Phường Cầu Kho, Quận 1, TP.HCM
https://www.40hrs.vn/