Admin Executive

Guide visitors/partners to the correct department or responsible person, notify relevant teams to ensure proper reception procedures.
Operate the reception desk and company hotline, receive incoming calls and transfer them to the appropriate department/personnel.
Manage meeting room equipment and supplies, coordinate and arrange meeting room schedules efficiently.
Receive, record, and deliver incoming documents, correspondence, and packages to the correct recipients to avoid loss.
Supervise daily office operations to ensure a clean, organized, and well-functioning work environment.
Supervise the tea lady and ensure all office areas are properly cleaned and maintained.
Track office stationery and pantry inventory, prepare purchase requests and distribute supplies accordingly.
Work with vendors to manage office procurement, repairs, maintenance, and all ongoing service contracts.
Issue staff ID cards, print name cards, support office access rights, and arrange seating plans.
Ensure office plants are maintained according to schedule.
Coordinate company events, meetings, and conferences, ensuring all logistics are properly arranged.
Arrange business travel bookings: flight tickets, hotels, transportation, in accordance with company policies.
Support internal engagement or cultural activities when required
Collect and verify administrative expense documents (utilities, stationery, services, repairs, office rental, vehicles, business trips, etc.).
Prepare payment requests and ensure proper documentation.
Compile and prepare the monthly expense report.
Perform other tasks assigned by the Line Manager, including providing remote support to other offices when required.