Admin Officer Cum Receptionist

RESPONSIBILITIES
• Receptionist tasks
o Answering and transferring all incoming calls properly and relevant person (in English & Vietnamese);
o Greeting customers when they enter the building and extending professional assistance, when necessary,
o Keep the reception area and shared area clean & neat;
o Supervise Cleaner Job to ensure all tasks done and office area cleanliness;
o Supporting Preparing office party;
o Supporting other departments and other task as require from BOD;
o Make sure reception counter available during working time 9am - 6pm including lunch time.
• Admin tasks
o Oversees and administers the day-to-day activities of the office.
o Manage company documents by sorting, filing, and delivering office memos, mail or other documents
o Handle all incoming and out-going mails/ correspondences, couriers (both domestic and international)
o Handle company executives with administrative tasks such as offices supplying, stationary photocopying, scanning, printing, replacing ink toner/ fixing printers), and bike parking management.
o Prepare reports to help track company expenses and budgets
o Handling taxi cards and taxi expense reports;
o Order stationary for office, stationary, sale sheet, catalogue, paper bags and place orders when necessary;
o Order drinking water; Manage pantry stock/ toiletry; Manage sales sheet;
o Purchase & manage office facilities/services/equipment (USB, HDMI cable, ...);
o Work with maintenance team to ensure all equipment, machines, air con in office work well, office clean and professional;
o Replace ink toner/ fix printers;
o Handling all incoming and out-going mails/ correspondences, couriers (both domestic and international);
o Arrange flowers for office and for customer's events;
o Make payment request for all related tasks;
o Manage office license and notary license;
o Booking hotel, fights, cars for back office, Sales Team and BOD;
o Managing the occupancy of the meeting rooms with beverage;
o Managing the occupancy of BBC upstairs Bar;
o Other requested by Finance manager, BOD