Admin Officer (Japanese)

Job Description
About C2C Tech Hub: C2C Tech Hub is a startup company with a mission to change people's daily lives worldwide via C2C-type applications. We firmly believe in the future of work where the Customer-to-Customer (C2C) model becomes mainstream and people would benefit greatly from a platform that connects their values.
Job requirement
Job Responsibilities:
Regularly coordinate with the parent company in Japan to fulfill operational requirements. Being a bridge communication to align internal operational processes between VN and JP for an agile workflow.
Organize and consolidate invoices, receipts, and payment records. Create payment requests on the internal system.
Provide comprehensive administrative support as schedule group meetings, manage calendars, draft documents, create reports, and business travel arrangements.
Ensure the proper maintenance of office equipment. Follow vendor contracts and warranty periods, and promptly update quotations and contracts for any broken or new items.
Coordinate with relevant stakeholders to organize internal activities such as company trips, Kick-off, health check, mandatory training such as fire protection and prevention, occupational hygiene and safety, Christmas party, Year-end Party, etc.
Office maintenance: liaise with vendors and service providers for office repairs, maintenance, and supplies. Monitor office equipment functionality and coordinate repairs or replacements as needed.
Tax: Perform the tax declaration for the office & foreigners' landlord.
Responsible for updating and maintaining company documents, including the ERC, IRC and the Company's Charter.
Oversee office services, including managing post office, transportation (e.g., Grab), monitoring utilities (electricity and water), handling building parking arrangements, preparing a list of monthly expenses, collecting VAT invoices, controlling costs, and registering new users.
Administrative policies and procedures: cooperate with other departments (if needed) to ensure compliance with administrative policies, procedures, and guidelines. Suggest improvements to enhance efficiency and effectiveness.
Assist with ad-hoc duties and activities as needed.