Admin Officer/ Nhân Viên Hành Chính

Job summary: The purpose of this position is to handle administration for HR-GA and receptionist.
Responsibilities and accountabilities:
1. Receptionist: Welcome guests and send them to Department they want to meet.
2. Receiving - handling incoming and outgoing documents, letters, packages:
- Receive all kinds of documents, letters, packages related to work delivered to company employees.
- Contact the staff whose documents, letters, packages arrive and quickly make the delivery.
- Receive requests to send documents, letters, packages from all departments and contact fast delivery to send.
- Record in the information book of receiving and delivering documents, letters, packages daily.
3. Printing, photocopying and filling documents:
- In charge of photocopying, printing problems in the business (paper, ink, calling a technician to repair the printer when the machine is broken, ...)
- Notarize, legalize and translation documents as requirement
- Input and manage the file of vendors' contract of HR-GA
- Filling documents in both hard and soft copies
- Print out the Name Tag for employees
4. Office administration:
- In charge of purchasing and managing stationery, common assets, equipment or supplies in the business. Support management of facilities by storing invoices, documents, contracts related to buying, selling, renting, borrowing facilities, machinery and equipment in the company.
- Manage all assets (paste the code into the assets) and support to inventory yearly.
- Delivering stationery to all departments
- Arrange the workspace, work with IT for equipment, computer for new employees
- Supervise the cleaning and decoration of workplaces to ensure the image of the company
- Book meeting rooms, set up conference calls and make meetings minutes.
- Prepare water, snacks for company meetings.
- Support to organize company events and Holiday decorations.
- Booking air tickets, hotels for all employees (for business trip)
- Work with the Building for all related issues.
- Manage and follow the taxi using limit of each team
- Make all kinds of payment
- Arrange the lunch for employees who has birthday in month (as practice)
5. Recruitment data input: key in information of candidates.
6. Other tasks assigned by Head of Team or BOM