administration and Communication Manager

Mô tả Công việc
1. Office Administration
• Managing visas, flights, hotels and ground transportation for Company Board, Local Management Team, Hub, Procurement team & Visitors...
• Scheduling meetings and managing the Company Board & Management Team calendars
• Manage work permit & residence card application process for expatriates when required.
• Prepare corporate expense claims of Management Team for reimbursements with all supporting documents.
• Prepare the corporate credit card expense claims of Company Board for submission to Singapore HQ
• Co-ordinating signatures for Company Board & Management Team on Legal, Corp Sec or financial matters
• Attending meetings and recording minutes of meeting and follow up to remind important tasks and deadlines when required.
• Supervise day-to-day office administration eg. purchasing office pantry, stationery & miscellaneous items, arranging repair or maintenance service, etc.
• Support organizing company events & other corporate activities.
2. Communication (Internal & External)
• Develop and execute engagement and employer branding communication contents in English and Vietnamese for both internal (communications across departments, employees) and external communications (various communication channels like newsletters, poster, company page, LinkedIn, town halls, events, and regular memos...)
• Manage internal communication during crises affecting organizational perception and reputation.
• Measure the effectiveness of communication initiatives and adjust strategies as needed.
3. Any other ad duties assigned when required.