Administration Assistant - 8 months contract

1. Budget & Payment:
• Monthly transfer & manage common expense budget for efficient use of budget in all teams. Manage and transfer the monthly common expense budget to ensure efficient budget utilization across teams.
• Process monthly payments for the company and expatriates (e.g., rent, business meetings, IT services, telephone fees, etc.), collect invoices, ensure accuracy, and submit expense claims on time.
• Handle additional payments for the company and expatriates (e.g., insurance, education, translation & notarization fees, etc.), collect invoices, ensure accuracy, and submit claims by deadlines.
• Prepare related reports as required.
• Make monthly payments for company & expatriates (such as rent fee, business meeting fee, IT service, telephone fee,...), collect invoices, ensure the accuracy & claim expenses as deadlines.
• Make other payments for company & expatriates (such as insurance fee, education fee, translation & notarization fee,...), collect invoices, ensure the accuracy & claim expenses as deadlines.
• Other related reports as being requires.
2. Other Office Work:
• Arrange air tickets and accommodations for the General Director (GD), General Manager (GM), and employees on business trips.
• Prepare quarterly reports for government authorities.
• Support purchasing and asset management.
• Perform other tasks as assigned by the manager.
• Book air ticket, accommodation for GD/GM and employee in business trip.
• Make quarterly reports to Government authority.
• Support purchasing & asset management.
• Other tasks following manager's requirement.
3. Document Management:
• Maintain contracts and documents in an organized manner.
• Manage incoming and outgoing correspondence.
• Maintain contracts, documents tidy.
• Manage out-going & in-coming document.