Administrative Assistant, Food & Beverage

SCOPE OF WORK
The Administrative Assistant will provide administrative and clerical support to EAM and the team. The ability to multi-task while maintaining complex schedules and managing administrative support is essential in this position.
KEYRESPONSIBILITIES AND ACCOUNTABILITIESAdministration
• Assists to ensure that F&B operation activities are aligned with the respective corporate strategy, and that the hotel actions have been implemented where appropriate.
• Assists in the preparation and updates of individual departmental operations manuals.
• Conducts regular communications meetings and ensures that departmental briefings and meetings are effective and conducted as necessary.
• Provide general administrative and clerical support.
• Maintain electronic and hard copy filing system.
• Perform data entry and scan documents.
• Schedule meetings and appointments.
• Prepare meeting agenda and send out to participants.
• Take notes and minutes in meeting.
• Be a point of contact for a range of staff and external stakeholders
• Other related duties requested by supervisor.
• Payment claims & manual PRs
• Check/verify all requests before approval
• Ordering & Supplies : Stationery, water, collaterals, and other F&B orders
• HR & Staffing: Manning list, O-chart, recruitment plan
• Admin & Support: Update files, IT requests, HR announcements & Support outlets & follow assigned tasks