Administrative Executive

Providing high-level clerical support to senior executives & Sales person.
Assume the role as the primary point of contact between the executives and internal/external clients
Handle requests, feedback, and queries quickly and professionally
job duties may include scheduling meetings and drafting minutes, arranging travel and accommodations, and preparing reports on salaries with accountant.
Coordinating for transportation of goods & keeping record.
Maintaining Sales record for timely inward remittance/payments from customers & vice versa.
Maintaining Inventory record & coordinating with Sales Person.
Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
Produce professional-quality reports, presentations and briefs
Develop and carry out an efficient documentation and filing system for both paper and electronic records
Supervise and monitor inventory of office and project equipment
Supervise and monitor all contracts (travel insurances, office and house insurance, office and house lease contracts)
Supervise the maintenance of furniture, equipment, vehicles
Organize and supervise customs clearance and shipments when needs arise.
Monitor a backup system with support from the part-time/external IT technician
Prepare documents to be sent from the HCMC office
Translate documents (English-Vietnamese and vice versa) when needs arise
Interpret (English-Vietnamese and vice versa) in internal and external meetings when needs arise
Supervise the IT management in HCMC office (internet, back up, anti-virus, equipment maintenance...)
Assist the OM in follow-up checklists of office license, visa, passports, work permit.
Support the OM in organization of special events e.g. seminars, workshops, retreat...