Administrative Officer ( Chuyên Viên Hành Chính)

 Office renovation and management
- Co-ordinate with the office building management technician team to monitor the condition of the office, facilities at HO building and to propose for any works to be done through to fix any damage to ensure the good and proper working condition of all the facilities in the building.
- Coordinate with Department Head to find/obtain quotations from suppliers on construction of new transaction offices, design and arrangement of workplace in the office to provide for new workforce requirement or changing of size or rearrangement of office.
- Assist department head to appraise service providers/suppliers to choose suitable vendors for tasks and to monitor the quality of construction and decoration works of suppliers at HO Offices and business units.
- Perform task of handover to ensure work quality for works from vendors.
 Implement purchasing:
- Implement purchasing goods/services for Head Office and the whole system as assignment.
- To be the connect point in relationship of supplier to meet the demand and provide the best benefit for the Bank.
- Make a general report of purchasing on request.
- Manage fixed assets, tools and equipment as IVB's regulations:
- To be a connect point to manage, receive, distribute, transfer, revoke, lend assets/tools/equipment/stationery
- Manage and update assets list, assets situation accurately in the centralization data.
- Manage and allocate standard barcode stamps of all IVB's assets.
- Check the status of power system, water system, drain water system, generator, air-conditioner system etc. and coordinate with other departments for troubleshooting in time.
- Receive and process request of other departments about purchasing, repairing and assets/tools/ equipment replacement.
- Follow up, manage, inventory assets/tools/equipment as IVB's regulations.
- Report and suggest Department Head ideas of asset management for ensuring strictly control and avoiding losing assets/tools/equipment of the Bank.