asia Supply Chain ManagerL&e International Paper Packaging Viet Nam Co. LTD.

REPORTING TO : GLOBAL SUPPLY CHAIN DIRECTOR
KEY RESPONSIBILITIES:
- Supply Chain Management Support - Inland/ Ocean Freight Cost & RFQ Management; Worldwide Inventory Review
- Blanket Order Management
- Planning Review and general production consolidation support
- Costing efficiency alignment support and cost/price data integrity management
- Open Order Review / general JDE Data Integrity Management
** Global Freight & Storage RFQ Management
1. Inland Worldwide Freight & Delivery Cost
a. Review annual spending from each country office on the L&E shipment delivery charges
i. Domestic:
1. Inland trucking cost
2. Warehousing: Bonded or Standard
ii. Export:
1. Trucking Costs to Port
2. Port Fees to FOB level
b. Report findings to FIN & New Price Teams to ensure accurate costing projections.
2. Initiate & Manage RFQ's for Global Ocean Freight Rates
a. Compile a Global List of Freight Forwarders and their services offered at a country level.
i. Quarterly Issuance of Worldwide Ocean Freight RFQ, for the top 5 transit lanes with price lock per quarter
ii. Collection & Catalog of responses
iii. Quarterly Acceptance of Carrier Rates with detailed review and negotiation if possible
b. Collect database of commonly used freight lanes in order to forecast into the future.
c. Collect database of Air freight forwarders to use for spot quotations.
3. Initiate & Manage RFQ's for Global Warehouse locations as needed
a. Compile a Global List of fulfillment & storage vendors as needed based on customer requests for enhanced delivery. Manage contacts & relationships for future needs.
4. Work to review other outside costs incurred to deliver to our customers. Inland trucking, bonded warehouse fees, border crossing fees, and any other extraneous fees incurred to complete transactions
**Cost / Price Data Integrity Management
Work with the Global FIN Team, Customer Service Teams, and Product Development teams to maintain and ensure cost and price data integrity across Blanket Purchase Order management and Make To Order/ Min. Order Tier Qty cost management.
1. Support data integrity clarification when any issues are brought forward internally from the CSOP's, DR Reps, FIN, by Asia Management, or NY, or externally from suppliers and customers. Make sure every customer gets timely clarifications and/ or results. Ensure assurance of supply for our customers to support 100% On Time Delivery.
2. Review and support internal and supplier new product launches and/or new price launches, including ensuring sell prices and costing in the system are up to date, minimizing all potential override requirements.
3. Learn and keep updated on changing system requirements or broader company objectives, and make sure to stay updated with process improvements and any necessary training.
** Blanket Order Management:
Manage Asia blanket order (OB) processing to ensure local procurement team execution is based on agreed projections and management accepted liability.
Use production efficiencies to maximize cost/price margin for L&E.
Manage related OB liability and mitigate potential financial risk via:
- New Product Launch Review/ Sign-off
- Regular review of open aged blanket orders
- Regular review of open customer orders
- Regular review of customer and planning demands - working directly with local Customer factories and brand relationships as necessary.
Work with team members on any escalations that could cause risk & liability to L&E.
** Monthly Reporting:
* Open Order, Pending Delivery, and Sales Integrity Management
Each month end (monthly cut-off is on the last day of the month,) all worldwide Customer Service Order Processing Rep's must run assigned open order and sales reports by customer in JDE and send to related Delivery Management team to cross-check confirmed and pending delivery data in the Delivery Management System and FIN results side. All data must match 100% and be confirmed by the 5th of the following month. Issues with delayed data entry or miss-match quantities need to be escalated through Supply Chain management
immediately.
* Open Order Validity Management
Set and review open order validity timing and maintain open orders in related systems to align. Make sure local teams clean up system data to reflect current demand and valid orders for material and production planning integrity and correct efficiencies.
* Material Local Market Price Tracking Management
As a managed packaging company, the cost of the commodities used to manufacture our packaging products heavily impacts related costing.Fluctuations in raw material pricing must be tracked monthly for costing system updates and supplier invoice comparison review. This role will manage collection of related detail and help align reporting and monthly critical analysis, with the responsibility to escalate potential issues and trends across the broader Asia Management and executive Management teams.
** Physical Inventory Management
1. Ensure each country team uploads required inventory reporting to L&E's Planning Database System.
2. Use established monitoring tools to run monthly integrity checks.
a. Review report output with local Customer Service, Procurement, and Account Management Teams to act against brands with non-moving inventory levels.
b. Review and manage inventory figures against:
i. Material Blanket Order Requirements
ii. Product Blanket Order Requirements
iii. Make to Order vs. Make to Forecast Planning Requirements
a. Open PO's: Review overrun material & provide notice to supplier of non-liable stock.
b. Open PO's: Review overrun production/material by supplier to reduce stock levels.
c. Open Sales Orders: Review and work with local Procurement Teams to improve the order turnover dates by supplier.
d. Open Sales Orders: Review and work with local CS Teams to improve the order turnover rates by brand.
e. Potential Inventory: Work to minimize inventory liability receipts with all offices.
f. Potential Inventory: Reduce L&E exposure to inventory to reduce unexpected cost of goods sold.
3. Continually work to improve worldwide reporting for critical real time review and publication to the Executive Team.
** Inventory Obsolescence & Scrapping Activities
1. Work with country procurement and WHSE management teams to define root cause and mitigate potential financial liability of all carry-over inventory:
a. Define best compliance and manage requirements across the Asia team.
b. Review open orders and system inventory that reaches 180 days:
i. Work with Account Management Teams to chargeback inventories based on unfulfilled forecasts, misaligned orders or MOQ's, or canceled orders.
ii. Work with Procurement teams to align supplier production and delivery efficiencies under Make-To-Order best practices whenever possible.
iii. Reduce risk where possible.
iv. Strengthen supplier relationships.
2. Work with Customer Service team members on potential substitutions or discounts if needed to clear inventory.
3. Work with Supply Chain Director to report monthly scrapping/ write-off activities and matching transactions in JDE.
i. Gather real time data to manage scrap/ write-off budgets by business unit.
** JDE Open Order Clean Up:
Regular open order cleanup/ open order validity checks must be done monthly Note: Where T1's request to cancel orders, please follow the order cancellation policy strictly. Do not allow for cancel orders where we have inventory liability unless otherwise approved by management.
Maintain the open order and sales data integrity of JDE between all peripheral systems, JDE being the primary system. Work with all teams to use the systems and drive efficiencies; continually pinpoint and propose new ways to add efficiency, better coordination, and transparency between peripheral systems, defined as but not limited to:
1. DMS: Data Management System
2. OPD: Order Processing Database
3. Sisense
4. OB Processing Database
...and how these relate to data queries and transparency of information for the order processing necessary in JDE.