We are seeking two high-caliber professionals for the roles of Assistant to the CEO and Assistant to the
Sales Director.
The Executive Assistant provides high-level administrative, operational, and business support, acting as a key coordination point between senior leadership and internal/external stakeholders.
Candidates will be assigned to support either the CEO or the Sales Director based on individual strengths.
Job Description:
1. Reporting & Analysis:
• Collect, consolidate, and analyze data from relevant departments to support executive decision-making and business operations
• Prepare and maintain periodic and ad-hoc reports, including executive reports, sales performance reports, KPIs, pipeline, budget tracking, and project progress
• Analyze data to identify trends, risks, and performance gaps; highlight key insights and issues for the CEO/Sales Director
• Develop executive summaries, management reports, and dashboards for leadership and management meetings
• Ensure accuracy, consistency, and timeliness of all reports and data presented
• Collaborate with relevant teams to standardize reporting formats and data tracking processes.
2. Business & Sales Support
• Consolidate and report on key business metrics including sales performance, KPIs, pipeline, revenue, and project progress
• Support the preparation of proposals, contracts, quotations, management reports, and presentation materials
• Coordinate with Sales, Marketing, Finance, and Operations teams as required
• Track key customers, deals, and strategic initiatives
3. Communication & Stakeholder Management
• Screen, prioritize, and respond to emails, documents, and information addressed to executive leadership
• Communicate executive instructions clearly and effectively to relevant departments
• Liaise with clients, partners, and vendors on behalf of the CEO/Sales Director when authorized
• Organize and support internal and external meetings with senior stakeholders
4. Executive Support & Coordination
• Manage and optimize calendars, meetings, and business schedules for the CEO/Sales Director
• Prepare meeting agendas, materials, minutes, and follow up on action items
• Monitor task progress, provide timely reminders, and ensure execution of management directives
• Arrange business trips, travel logistics, and related documentation