Assistant To COO - HR Department

We are seeking a highly organized, proactive, and detail-oriented Assistant to support our Chief Operating Officer (COO) - HR Department. The ideal candidate will is directly responsible for performing and supporting the COO in the company's operational tasks. They act as a bridge between different departments and personnel within the company, and also represent the company in working with senior leaders and managers of partners and clients. This role requires a high level of discretion, professionalism, and excellent communication skills.
Key Responsibilities:
1. Strategic Planning:
- Assistant in developing and implementing operational strategies aligned with the company's overall goals and objectives.
- Collaborate with the HR team to establish and execute long-term operation plans.
2. Operational Management:
- Oversee daily operations of the company, ensuring efficiency, quality, and cost-effective management of resources.
- Assist in the planning and execution of HR and Operations projects and initiatives.
- Implement and manage operational policies and procedures to enhance productivity and operational efficiency.
- Monitor and analyze performance metrics to identify areas for improvement and implement corrective actions.
- Coordinate with team members to gather necessary information and updates.
- Monitor HR project timelines, deliverables, and ensure deadlines are met.
3, Data Management:
- Maintain and update HR and Operations databases, employee records, and other relevant information.
- Prepare and analyze reports, metrics, and data to support HR and Operations strategies.
- Help maintain employee records and HR databases with up-to-date information.
- Ensure data accuracy and integrity.
4, Event Coordination:
- Organize and coordinate company events, meetings, and training sessions.
- Handle logistics, including venue booking, catering, and material preparation.
- Ensure smooth execution and follow-up of events.
5. Operations Support:
- Support onboarding and offboarding processes for new hires and departing employees.
- Assist in organizing and executing employee training programs and development initiatives.
- Coordinate performance appraisal processes and help track employee progress and feedback.
- Conduct research and compile data to assist with decision-making and strategy development.
- Assist in the planning and execution of company events, meetings, and conferences.
- Perform other administrative tasks and special projects as assigned.