Assistant to Director

As Assistant to the Country Director, your job is to provide administrative, organizational, and strategic support to help ensure the director's responsibilities are effectively managed and carried out. You also help us to achieve our common goals of the organization
Salary + Benifits
○ Net salary: 6,500,0000 - 8,000,000 vnd (salary could be considered to increase for the second year if the performance is good)
○ Plus additional January bonuses of 3,000,000 vnd and 4,992,000 in annual clothing allowance
● Social and health insurance is to be paid according to the laws of Vietnam and included within the gross wages paid to the employee. Employer will pay 18% social insurance; 3% health insurance, 1% unemployment insurance. Employee will pay 8% social insurance, 1.5% health insurance, 1% unemployment insurance
● Paid holidays include the following:
○ Christmas & New Year: 7 working days
○ Tet - 10 working days
○ Hung Vuong King Day: Apr 7 2025
○ Reunification & Labor Day, Apr 30 - May 4
○ Summer Break: 10 working days
○ 3 paid sick days
○ 3 paid personal choice days
Contract Period:
01 Year with the possibility of an extension
Trial period: Oct - Dec 2024
Kidspire intends that this role could be continued after Dec 2024 if both parties agree that the employer and employee are a good match for continued cooperation.
Job Description & Responsibilities
Summary of key function:
1. Assist the Director:
○ Host team wellness and bonding activities
○ Arrange meetings and trips
○ Conduct research to assist in decision-making
○ Help create and maintain organizational policies and procedures
○ Suggest and implement the strategies to help improve Kidspire's culture and operations
○ Support the office relocation process
○ Collect data for MEL (Measure Evaluation Learning) surveys from students and teachers
○ Communicate effectively with the Director, internal team members, external vendors, and stakeholders.
2. Financial/Bookkeeping Management Support
○ Enter financial data/records into accounting platforms accurately, up-to-date, and efficiently.
○ Keep, organize, and upload both hard copies and digital receipts
○ Process invoices, payments, and reimbursements on time.
○ Maintain confidential financial reports with integrity.
3. Administrative Support
○ Assist in managing office supplies, equipment, and inventory
○ List property and keep track of equipment sent to and from orphanages
○ Support in the process of preparing and applying documents for government agencies
4. Logistics & Support in the implementation of different programs and events
○ Support in logistics of volunteer training, internal training, and events of the organization
○ Organize transportation and accommodation for different programs/projects
○ Support in set-up the classrooms both offline & online (as assigned)
○ Support in STEM Days, STEM Camps, STEM courses, Technovation, or other programs (as assigned)
5. Training & Teaching Assistant
○ Assist with curriculum planning and lead specific training/teaching sessions (as assigned with guidance)