Assistant to Executive Director (English Fluency)

Primary Objective: Report and assist to Executive Director - Chief Merchandising Officer - Working with Japanese (Just English require)
Roles and responsibilities:
1. Supporting & Assisting​ (40%)
- Complete a broad variety of administrative tasks for CMO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Interpreting for the CMO in meetings and conferences
- Translating documents, and emails related to daily work as required
- Plans, coordinates and ensures the CMO's schedule is followed and respected.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the
- President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Assist in preparing content and participating in the CMO's meetings as an assistant when assigned
- Assist the CMO in transferring information and gathering feedback other departments
2. Lead the organization, promote challenges and drive growth (30%)
- Provides a bridge for smooth communication between CMO and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for CMO, some of which may have organizational impact.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Promote solutions to various problems centered on MD with independence and a sense of ownership.
- We will respect and support the other person, but we will not only support but also lead as needed.
3. Solve essential problems (20%)
- Organize problems, find bottlenecks, and work with all relevant departments to resolve them
- High communication skills, respect for others, and strong will are required.
4. Other duties assigned by CMO (10%)