Construction Secretary

- Working with Contractors, Consultants, and other Teams/ Departments to solve assigned tasks.
- Prepare various types of reports as requested by the Project Manager (PM).
- Send, receive, and track documents using a history log format (updating document location, hyperlinks, release and receive dates, document status, etc.).
- Arrange, classify, manage, and control all documents in the site office (both soft copies on the server and hard copies in the site's storage); all documents must be arranged and controlled according to the construction filing system.
- Scan documents (handover documents, transmittals, letters, etc.) and updating them on the server according to the construction filing system.
- At the end of the project, coordinating with Contractors/ Consultants to prepare authority documents, inspection documents, handover documents, acceptances, etc., and submitting them for Board of Directors (BOD)/Manager approval for authority inspection.
- Prepare documents for submission and contact BOD/ Managers to expedite the approval process to ensure documents are signed on time.
- Stamp drawings, including tender drawings, contract drawings, construction drawings, authority drawings, etc.
- Manage site office supplies stock and placing orders to ensure the office runs smoothly every day.
- Translate between Vietnamese and English, and vice versa, when required.
- Perform other tasks assigned by the PM.
- Working time: Mon - Fri (8:00 - 17:00)