Coordinator (Ocean Operations) - HCMC

REPORTS TO: Manager.
POSITION SUMMARY
• To handle day-to-day shipment arrangement and documentation collection, preparation and distribution.
PRINCIPLE DUTIES, AND RESPONSIBILITIES
• Follow standard operating procedures established by management.
• Prepares consolidation, bills of lading and any other documentation deemed necessary to complete an export transaction. Distributes documents to the appropriate parties in a timely manner to ensure smooth flow of export cargo
• Coordinate with shippers, consignees, carriers and other service providers to ensure smooth cargo movement and smooth handling
• Inputs data into the system timely and accurate manner, invoice to client and shipment track and trace update.
• Verify the correctness of documents provided by shippers, carriers and other service providers.
• Trace and follow up cargo to CFS warehouse or CY terminal to ensure delivery before cut-off time
• Distribute pre-alert and required documents to appropriate parties in timely manner.
• Assist in ocean import shipments from the pre-alert receiving, communicating with carrier, vendor, and customers until completion job in system and file closed
• Input charges and costs for both ocean export & import shipments in the system.
• Prepare shipping documents for both export shipments and import shipments as required.
• Offer ocean freight and related charges to customer.
• Other duties as assigned to the position.