DA Billing & Disbursement Senior Officer

The DA Billing & Disbursement Senior Officer is responsible for the end-to-end Disbursement Account (DA) process for Singapore office.
• DA Cost Collection & Verification
- Collect all port-related disbursement documents including port dues, berthage, pilotage,
towage, stevedoring, water, waste, bunker, crew-related expenses (where applicable).
- Verify invoices, receipts, SOA, and tariffs against agreed rates.
• DA Preparation & Billing
- Prepare Proforma DA prior to vessel call (if required).
- Prepare Final DA (Disbursement Account) to Owners/Principals after vessel sailing.
- Issue invoices promptly upon completion of services.
• Advance Fund Monitoring
- Monitor advance funding received from principals/owners against estimated disbursement
• DA Reconciliation & Settlement
- Reconcile actual Invoices against GL postings before generating DA to principal
- Coordinate with operations, finance and principals to resolve queries.
• Accounting, Controls & Compliance
- Ensure accurate vessel/voyage Invoices recording.
- Support internal/external audits and principal reviews.
- Maintain complete DA documentation in audit-ready condition.
-Liaise with port authorities, vendors, and principals professionally.
- Prepare DA status reports, aging of advances, and outstanding balances.