Document Controller

Mô tả Công việc
Purpose of this position
- Ensure the availability, completeness, timeliness, and security of Company internal documents, new installation project documents.
- Compliance, internal procedures
Duties and Responsibilities
Operations & Maintenance (O&M) and Construction Project:
- Perform quality checks on incoming documents to ensure accuracy, completeness, and compliance with established standards and guidelines.
- Oversee the day-to-day management of electronic documents, including the creation, naming, distribution, tracking, and archiving project documents.
- Maintain an accurate and up-to-date version control system for all engineering drawings, ensuring that the latest revisions are accessible to stakeholders while superseded versions are securely archived.
- Prepare outgoing packages with document handovers to be tracked and monitored.
- Maintain and continually review our electronic document management system (EDMS) and document registry to ensure accuracy.
- Track revisions and changes to controlled documents, track review comments, and manage the document approval process while adhering to change management protocols.
- Notify staff of updated document versions and how to access them.
- Work closely with project teams, engineers, contractors, and other stakeholders to streamline document workflows and resolve document-related issues in a timely manner.
- Develop Master Document Templates for common document types including revision history, standard wording, and approved corporate branding.
- Provide guidance and training on how to implement document management processes and procedures.
- Provide regular reporting on document status, progress updates, document review cycles, and distribution logs to management teams and other stakeholders.
- Review document control processes for continuous improvement and make necessary adjustments to align with current business needs and industry best practices.
- Digitize hard copy documents and store them in appropriate electronic systems for easy access by appropriate teams, regardless of location.
Perform other tasks assigned by superiors in accordance with capacity.