Engineering coordinator

I. GENERAL MISSION
• Plays a crucial role in providing administrative support to the Engineering Department.
• Assist in maintaining records, coordinating communications, and ensuring smooth operations within the department.
• Report daily tasks to Senior ENG Supervisor/Chief Engineer.
II. DUTIES AND RESPONSIBILITIES
• Assist the Chief Engineer/Senior ENG Supervisor with administrative tasks such as scheduling appointments, managing calendars, and organizing meetings.
• Prepare correspondence, reports, and other documents as requested by the engineering team.
• Maintain electronic and physical filing systems, ensuring documents are organized and easily accessible.
• Be responsible for taking minutes of meeting, follow up files.
• Be responsible for internal and external communications, including phone calls, emails, and inquiries.
• Relay messages accurately and promptly to the appropriate members of the engineering team.
• Assist in drafting and distributing memos, notices, and announcements regarding maintenance schedules, safety procedures, and other relevant information.
• Maintain accurate records of maintenance activities, work orders, equipment inventory, and warranties.
• Input data into computerized maintenance management systems or other relevant software applications.
• Assist in generating reports and analysis of maintenance metrics, repair costs, and inventory.
• Monitor inventory levels of equipment used by the engineering department.
• Place orders for supplies as needed, ensuring timely delivery and adherence to budgetary constraints.
• Maintain records of purchases and expenses related to equipment.
• Coordinate with other departments, such as Housekeeping and Front Office, to coordinate maintenance activities and resolve guest-related issues.
• Assist in scheduling and coordinating on the job training sessions for engineering staff.
* Perform other tasks as requested by the Chief Engineer/Senior ENG Supervisor