Events Assistant - Inbound MICE (Temporary In 09 Months)

Event Assistant is responsible for accurately and efficiently confirming bookings of all suppliers. S/he is also responsible for following the booking procedures and ensuring all information is recorded into the company internal system.
Responsibilities:
● Reserve, reconfirm and support the supplier quotation process for Events group requests.
● Assign multi-lingual guides, transportation/vehicles as required per specific Events group request
● Provide briefing and debriefing to guide together with the Events Team
● Manage guide expenses and guide fee submissions according to timeline
● Research and source merchandise as required for Events including gifts, printed items, graphic design, displays and banners, entertainers, theme proposals
● Update Events Excel database as and when product details and pricing changes or new products are added including key supplier contract renewals
● Assist in creating and updating Events Powerpoint slides and powerpoint proposals
● Assist with product research
● Assist with creation of relevant event plans and details: obtaining menus; pricing; table plans etc. from suppliers and producing print format event plans, guide signs, name badges as required per Events or group event
● Assist with onsite management of site inspections and groups in-house as required
● Provide a support function to the event coordinators and department manager in all aspects of planning and execution of Events including client responses, event planning, and supplier liaison as required.