Executive Administrative Assistant

CÔNG TY CỔ PHẦN EMPIRE GLOBAL INVESTMENTS (GLO365 CLINIC)

Địa điểm làm việc: Hồ Chí Minh

Hết hạn: 23/03/2024

Chi tiết công việc
Giới thiệu công ty

Vị trí công việc này hiện tại đã hết hạn nộp hồ sơ, bạn có thể tham khảo thêm một số công việc liên quan phía dưới

logistics

Mô tả công việc

1. Schedule and Calendar Management:

Efficiently manage the executive's calendar, scheduling appointments, meetings, and conferences.
Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring all arrangements are well-planned and executed.
Proactively anticipate scheduling conflicts and resolve them in a timely manner.

2. Document and File Management:

Create, edit, and proofread various documents, including correspondence, reports, presentations, and memos.
Organize and maintain digital and hard-copy files, ensuring information is easily accessible and properly archived.
Handle sensitive and confidential information with the utmost discretion.

3. Project Coordination:

Assist in the planning, coordination, and execution of special projects, events, and initiatives.
Conduct research and gather information to support project objectives.
Track project timelines, deliverables, and milestones, providing regular progress updates to the executive.

4. Communication and Correspondence:

Draft and edit emails, letters, and other forms of communication on behalf of the executive, ensuring accuracy and professionalism.
Receive and screen incoming calls, emails, and mail, prioritizing and responding to them in a timely manner.
Serve as a liaison between the executive and internal/external stakeholders, maintaining effective relationships.

5. Meeting Coordination:

Prepare meeting agendas, coordinate logistics, and arrange necessary materials and equipment.
Attend meetings, take comprehensive notes, and distribute meeting minutes to participants.
Follow up on action items and ensure timely completion of tasks.

6. Miscellaneous Administrative Tasks:

Provide general administrative support, such as managing office supplies, preparing expense reports, and processing invoices.
Assist in the onboarding of new employees, including coordinating orientations and preparing relevant materials.
Handle ad-hoc requests and prioritize tasks effectively to meet deadlines.

Yêu cầu

Proven experience as an Executive Administrative Assistant or similar role.
Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
Excellent organizational and time management skills, with the ability to multitask and prioritize work effectively.
Strong verbal and written communication skills, with a keen attention to detail.
Ability to maintain confidentiality and handle sensitive information with discretion.
Exceptional interpersonal skills, with the ability to interact professionally with individuals at all levels.
Strong problem-solving skills and the ability to work independently with minimal supervision.
Flexibility and adaptability to work in a fast-paced environment and manage changing priorities.
Bachelor's degree in Business Administration or a related field (preferred).

Quyền lợi

Attractive salary & benefits policy.
Working hours: Monday to Friday from 9am - 6pm; Saturday morning from 9am - 1pm.
Full insurance, vacation, party, teambuilding benefits.
Opportunity to receive professional training and continuously update modern and advanced technology in the world.
Dynamic, friendly, comfortable working environment.

Thông tin chung

Ngày hết hạn: 23/03/2024
Thu nhập: 10 triệu - 20 triệu VND

Giới thiệu công ty Xem trang công ty

Glo365 là trung tâm thẩm mỹ hàng đầu tại Việt Nam, sở hữu công nghệ tân tiến được FDA chứng nhận.Đảm bảo quy trình tiếp đón khách hàng được thực hiện một cách chuyên nghiệp. Chịu trách nhiệm chăm sóc khách hàng khi khách đến Clinic. Thực hiện thu tiền, xuất invoixe cho khách hàng. Tạo bộ mặt nhằm [...]

Quy mô công ty

Từ 101 - 500 nhân viên

Chia sẻ: