Executive Assistant to Managing Director

Mô tả Công việc
Completes a broad variety of professional and personal responsibilities for the Managing Director including: managing an extremely active calendar of appointments; composing and preparing confidential correspondence; arranging travel plans, itineraries, and agendas; and compiling documents for all meetings.
Complex management of email accounts, email filing and clearing daily email influx.
Organizing and coordinating conference calls/video conferences
Compiles and prepares regular or special reports necessitating the selection of data from various sources.
Acts as a liaison, maintains appointment agenda and keeps executive informed as to commitments.
Plans and coordinates specified meetings; arranges meeting and conference schedules as directed and notifies participants.
Organizes, maintains, and assumes custodial responsibilities for executive's documents, files and records
Attend business functions during and after normal business hours, as required.
Plans, coordinates, and ensures Managing Director's schedule is followed and respected.
Communicates directly, and on behalf of Managing Director's with team, managers, and others, on matters related to the Managing Director's initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between Managing Director and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the Managing Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Managing Director updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Managing Director.
Coordinates and expedites the completion of assigned administrative projects, sometimes requiring the involvement of departmental managers, supervisors, and professionals.
Other responsibilities as deemed appropriate or necessary.