Executive Assistant

Mô tả Công việc
Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support. The successful candidate will play a pivotal role in managing schedules, coordinating high-level meetings, ensuring seamless communication, handling simple accounts, and contributing to the overall efficiency of the executive office. This position requires a strategic thinker with exceptional organizational skills, the ability to handle confidential information with discretion, and a basic understanding of accounting principles.
Reporting Structure
The Executive Assistant will report directly to the designated executives and work closely with other members of the executive team. This role involves collaboration with various departments and requires a high level of confidentiality.
Responsibilities
Executive Support:
Manage calendars, appointments, and travel arrangements.
Act as the primary point of contact between executives and internal/external parties.
Prepare and organize materials for meetings, ensuring executives are well-prepared for engagements.
Communication:
Draft and review correspondence, emails, and reports on behalf of the executives.
Facilitate communication flow, ensuring timely responses to inquiries and requests.
Maintain a high level of professionalism in all interactions.
Meeting Coordination:
Plan and coordinate high-level meetings, conferences, and events.
Prepare meeting agendas, attend meetings, and document key discussions and action items.
Ensure follow-up on action items and deadlines resulting from meetings.
Financial Management:
Manage simple accounts, including recording transactions and reconciling statements.
Assist in budget tracking and financial reporting as directed.
Research and Analysis:
Conduct research on various topics and present findings to assist in decision-making.
Compile and analyze data to support strategic initiatives and projects.