Executive Assistant

This Coordinator reports directly to COO and serves as point of contact for across PVA's business functions for all matters pertaining to COO & COO Office. The jobholder is required to uphold a high level of confidentiality, have strong interpersonal skills and the ability to build relationship with internal and external business partners, and ability to work independently and with professional discretion.Job Responsibilities / Phạm vi công việc• Acting as a first point of contact: dealing with correspondences and manage manager's schedule and priorities.• Manage and maintain COOs schedule including setting meeting, teleconferences, appointments.• Manage all logistic for COO Office, including but not limited to arranging detailed travel plans, itineraries and agendas; following up important events/conventions in company (with high quality and professional); preparing for COO the most updated passport, visa, lease contract, documents and relevant expense claims.• On behalf of COO, actively classify and respond to routine emails, letters, memos or correspondences in a timely and efficient manner.• Manage flow of documentation to ensure final documents are provided to and signed by the COO.• Assists the COO in coordinating department daily activities to ensure commitments and deadlines are met.• Coordinate and manage communication and admin function within COO Office and with other department as necessary.• Improve an organized filing system to utilize available information, providing retrieval of information.• Monitor and follow up on documents, deadlines, and resource requirements.• To undertake any other tasks as assigned by the COO from time to time.