Executive Personal Assistant to Head of IWPB

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Wealth and Personal Banking (WPB) is our new global business combining Retail Banking and Wealth Management; and Global Private Banking, to become one of the world's largest global wealth managers with USD1.4 trillion in assets. Our dedicated colleagues serve millions of customers worldwide across the entire spectrum of private wealth, ranging from personal banking for individuals and families, through to business owners, investors and ultra-high-net-worth individuals. We provide products and services such as bank accounts, credit cards, personal loans and mortgages, as well as asset management, insurance, wealth management and private banking, that best suit our customers' needs.
We are currently seeking a high calibre professional to join our team as an Executive Personal Assistant to Head of iWPB
Areas and Accountabilities
Agenda management, making appointments, coordinating meetings including venue booking and accommodation arrangements for HoIWPB
Travelling arrangements (air ticket booking, car arrangement, hotel reservation, etc) on a local and/or worldwide basis
Co-coordinating activities, events, resources, meetings, services and managing supplies for HoIWPB
Acting as a checkpoint of documents coming to HoIWPB's office; handling/processing these as far as possible.
Arranging/organising client/guest social functions and handling invitations
Assisting Group visitors in flights, hotel, and car bookings, drafting and coordinating Group visits' schedule when required.
Supporting administration, drafting correspondence at HoIWPB's request, vetting/checking for typos for correspondence going out under HoIWBP's name.
Adhere to HSBC policies and maintain confidentiality on sensitive activities in the remit area
Reminding PICs ahead of deadlines for single WPB monthly SBV reports, consolidate responses to submit to RC. Reminding PICs ahead of deadlines of all SBV regular reports (quarterly, bi-yearly, yearly etc) based on master excel sheet provided.
Managing IWPB car and driver, coordinating schedules to maximise the use of the car/driver.
Supporting HoIWBP as delegate for virtual platform such as Gift & Entertainment Log, Service Now, E-leave, Fusion, Etravel, AOB without errors or delays.
Supporting to organize office get-togethers/staff exchanges to promote staff engagement incl DRs' birthday office get-together, regular lunches with Top team and one-downs. Working together/coordinating with IWPB Staff Committee for all staff-related event as required.
Maintaining IWPB's official letters log with serial numbers in good order without errors.
Other business tasks as assigned by HoIWPB.