Executive Secretary to General Manager/ Thư Ký Tổng Quản Lý

Sofitel Saigon Plaza

Địa điểm làm việc: Hồ Chí Minh

Hết hạn: 28/02/2022

Chi tiết công việc
Giới thiệu công ty

Vị trí công việc này hiện tại đã hết hạn nộp hồ sơ, bạn có thể tham khảo thêm một số công việc tương tự tại đây:

Việc làm Executive Secretary

Mô tả công việc

Establishment of minutes of meetings and transcribes dictation from GM.
Answering and channeling phone calls, arranging and reminding appointments for GM.
Receives and screens office callers and visitors schedules and sets up appointments.
Receives opens and sorts all incoming mail; dispatches outgoing mail.
Performs duties common to all Department Heads and other duties as may be assigned.
Administers the distribution, filing and necessary information flow of the Duty Manager Reports.
Administers the gathering of data in order to establish weekly attendance forecast for Department Heads; working and days off for GM's overview.
Does necessary corrections if needed and informs the GM on changes.
F&B menus etc. to be established on regular basis when needed with decent layout.
In-house Guest Letter to be established on regular basis with Rooms Division / F&B Manager.
Diverse lay-outs which goes in front of the guest.
Makes sure that all memos are channeled through her office in order to check the "copies to" and to inform the necessary departments if not already made.
Keeps trace for daily briefings re. Follow-up and important information; to be prepared for the GM.
Makes on regular basis proposals to General Manager about new ideas, internal problems, etc.
Regarding the proper information flow she is familiar with the organization chart of the hotel and the relevant flow of information.
Is familiar with all related company Corp. Design (CD) matters (frames, fonts, logos, etc.).
This section notes any paperwork, tracking or reports the individual would be responsible for (e.g. daily float count, petty cash)
Internal: Work in harmony with members of the Executive Committee, Information flow to GM
External: Clients of the hotel, Head and Regional Offices
Materials: All related material concerning her office, including machines, administrative & operating supply, etc.
To carry out any other reasonable duties and responsibilities as assigned.

Yêu cầu công việc

National under local contract;
At least 2-3 year experience in a similar administrative executive office position;
Establishment of proper business correspondence, memoranda, reports and forms, including those of confidential nature;
Excellent reading, writing and oral proficiency in English language; proficient in MS Excel, Word, & PowerPoint;
Excellent knowledge of dealing with computerized word processing; maintaining a filing system for diverse data, memorandums and correspondence on the PC's hard disk and within filing system GM's office;
Well-presented and professionally groomed at all times.

Quyền lợi được hưởng

Year end bonus base on annual performance
Public holidays cash benefits (New Year, Lunar New Year, Liberation Day, International Labour Day, National Day, King Hung's Death Anniversary)
12 Annual Leaves (+ 11 public holidays mentioned above)
Social insurance (8%), Health insurance (1.5%), Unemployment insurance (1%) paid by the employee during the probation time
24/7 Personal Accident Insurance
2 duty meals at Staff Canteen
Uniform covered by the Hotel
Carte Bienvenue

Nộp hồ sơ liên hệ

Mr Thành

Sofitel Saigon Plaza

Giới thiệu công ty Xem trang công ty

The Sofitel Saigon Plaza is located on the historical tree-lined Le Duan Boulevard, next to Notre-Dame Cathedral, the Reunification Palace and the Botanical garden. The hotel is across the street of major international corporate companies and walking distance from the deluxe shopping malls....

Quy mô công ty

Từ 101 - 500 nhân viên

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