Facilities Coordinator
CBRE (Vietnam) Co.,ltd - HCM Branch
Địa điểm làm việc: Đồng Nai
Hết hạn: 20/09/2024
- Chi tiết công việc
- Giới thiệu công ty
Mức lương: Thỏa thuận
Loại hình: Toàn thời gian
Chức vụ: Nhân viên
Kinh nghiệm: 3 năm
Mô tả công việc
Facilities Coordinator (Hard Service) will be responsible for the daily operation of the management office based on the client site. Key to this role will be to provide a first-class service to tenants, clients, vendors, internal staff and visitors. The Facilities Coordinator will be the first point of contact for client queries, maintain files and financial records and prepare management information relating to the contract.
• Manage the general day to day running and administrative duties.
• Interface with the landlord for provision of services in lease
• Assists in scheduling meetings and conferences
• Manage the internal planting and external landscaping suppliers.
• Manage all aspects associated with the existing cleaning contractors and their services.
• Waste Management, to include general building refuse, skips and recycling.
• Management of all access control systems that will include visitor passes, employee passes, card reader access and all related contracts etc. Check-in and check-out of employees
• Manage day to day postal duties and be point of contact for any queries
• Manage all work orders created on Service Insight relating to the sites and delegate accordingly ensuring that the SLA is met.
• Assist Facilities Manager to tender/negotiate/contracts with Service Suppliers.
• Manages vendor relationships and trains vendors on work order and billing procedures.
• Basic accounting and bookkeeping for facility/admin invoices; code and allocate to responsible Cost Centres, check invoices. Raising PO, payment request in the system and follow up.
• Assists in the preparation of operating and capital budgets
• Identify quality improvements in processes and procedures and implement where necessary.
• Coordinating and supervising preventive maintenance relating to the HVAC / ACMV installation, equipment and other related operating functions, such as housekeeping, landscape maintenance, security cameras, roller shutters, dock levelers, turn-stiles, lifts, etc (if any)
• Receptionist tasks if required
• Other tasks as assigned
• Manage the general day to day running and administrative duties.
• Interface with the landlord for provision of services in lease
• Assists in scheduling meetings and conferences
• Manage the internal planting and external landscaping suppliers.
• Manage all aspects associated with the existing cleaning contractors and their services.
• Waste Management, to include general building refuse, skips and recycling.
• Management of all access control systems that will include visitor passes, employee passes, card reader access and all related contracts etc. Check-in and check-out of employees
• Manage day to day postal duties and be point of contact for any queries
• Manage all work orders created on Service Insight relating to the sites and delegate accordingly ensuring that the SLA is met.
• Assist Facilities Manager to tender/negotiate/contracts with Service Suppliers.
• Manages vendor relationships and trains vendors on work order and billing procedures.
• Basic accounting and bookkeeping for facility/admin invoices; code and allocate to responsible Cost Centres, check invoices. Raising PO, payment request in the system and follow up.
• Assists in the preparation of operating and capital budgets
• Identify quality improvements in processes and procedures and implement where necessary.
• Coordinating and supervising preventive maintenance relating to the HVAC / ACMV installation, equipment and other related operating functions, such as housekeeping, landscape maintenance, security cameras, roller shutters, dock levelers, turn-stiles, lifts, etc (if any)
• Receptionist tasks if required
• Other tasks as assigned
Yêu cầu công việc
• At least 3-year experience in relevant roles as Facilities Officer. Engineering facility background is a plus
• Excellent accuracy and attention to detail
• Numerical skills
• Good oral and written communication skills- including the ability to write routine reports and correspondence respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
• Team player
• PC literacy is essential, in presentation, word processing and spreadsheet programs.
• Good at English in verbal and writing
• A basic knowledge and understanding of finance are required.
• Working knowledge of facilities maintenance and operations.
• Strong computer skills to operate various technical computer systems. Proficiency in Microsoft Office software to include Word, Excel, PowerPoint, and the Internet.
• Demonstrated ability in integrated logistical planning of facilities-related projects. Skill in planning and coordination of complex assignments and projects across multiple organizational units.
• Ability to organize workflow and coordinate activities within the office and other departments.
• The ability to work under pressure and handle stressful situations
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages
• Excellent accuracy and attention to detail
• Numerical skills
• Good oral and written communication skills- including the ability to write routine reports and correspondence respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
• Team player
• PC literacy is essential, in presentation, word processing and spreadsheet programs.
• Good at English in verbal and writing
• A basic knowledge and understanding of finance are required.
• Working knowledge of facilities maintenance and operations.
• Strong computer skills to operate various technical computer systems. Proficiency in Microsoft Office software to include Word, Excel, PowerPoint, and the Internet.
• Demonstrated ability in integrated logistical planning of facilities-related projects. Skill in planning and coordination of complex assignments and projects across multiple organizational units.
• Ability to organize workflow and coordinate activities within the office and other departments.
• The ability to work under pressure and handle stressful situations
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages
Quyền lợi được hưởng
Thưởng
Performance Bonus, Allowance and others
Chăm sóc sức khoẻ
Bao Viet Insurance, Paid Sick Leave
Đào tạo
Free professional Facilities Management Certification Training
Performance Bonus, Allowance and others
Chăm sóc sức khoẻ
Bao Viet Insurance, Paid Sick Leave
Đào tạo
Free professional Facilities Management Certification Training
Thông tin khác
NGÀY ĐĂNG
16/08/2024
CẤP BẬC
Nhân viên
NGÀNH NGHỀ
Bất Động Sản > Quản Lý Cơ Sở Vật Chất
KỸ NĂNG
Customer service skills, Organizational skills, Technical background, Facilities maintenance knowledge
LĨNH VỰC
Bất Động Sản/Cho thuê
NGÔN NGỮ TRÌNH BÀY HỒ SƠ
Bất kỳ
SỐ NĂM KINH NGHIỆM TỐI THIỂU
4
QUỐC TỊCH
Không hiển thị
Xem thêm
16/08/2024
CẤP BẬC
Nhân viên
NGÀNH NGHỀ
Bất Động Sản > Quản Lý Cơ Sở Vật Chất
KỸ NĂNG
Customer service skills, Organizational skills, Technical background, Facilities maintenance knowledge
LĨNH VỰC
Bất Động Sản/Cho thuê
NGÔN NGỮ TRÌNH BÀY HỒ SƠ
Bất kỳ
SỐ NĂM KINH NGHIỆM TỐI THIỂU
4
QUỐC TỊCH
Không hiển thị
Xem thêm
Thông tin chung
- Mức lương: Thỏa thuận
Cách thức ứng tuyển
Ứng viên nộp hồ sơ trực tuyến bằng cách bấm nút Ứng tuyển bên dưới:
Hạn nộp: 20/09/2024
Giới thiệu công ty
Xem trang công ty
We are the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography.
Quy mô công ty
Từ 501 - 1000 nhân viên
Việc làm tương tự
Trung Tâm Ngoại Ngữ ILA Vietnam
Từ 10 đến 15 triệu
19/11/2024
Hà Nội, Hồ Chí Minh, Bình Dương, Đồng Nai
Công Ty TNHH MTV Ô Tô Trường Hải Đồng Nai
7.5 - 9 triệu
15/10/2024
Đồng Nai
CÔNG TY TNHH MTV DAT BIKE VIETNAM
9 - 13 triệu
18/10/2024
Hồ Chí Minh, Đồng Nai
CÔNG TY TNHH MTV AN PHÁT CƯỜNG THỊNH
7 - 10 triệu
30/09/2024
Hồ Chí Minh, Đồng Nai
CÔNG TY TNHH MTV SX - TM - DV HÀNH SANH
8 - 9 triệu
16/11/2024
Hồ Chí Minh, Đồng Nai
CÔNG TY TNHH SITC LOGISTICS VIỆT NAM TẠI THÀNH PHỐ HỒ CHÍ MINH
10 - 15 triệu VNĐ
01/10/2024
Đồng Nai
CONG TY TNHH MTV SX TM DV HANH SANH
Từ 8.000.000 đ/tháng
04/10/2024
Hồ Chí Minh, Đồng Nai
Công Ty TNHH May Thêu Laral
10 - 22 triệu VNĐ
22/09/2024
Hồ Chí Minh, Đồng Nai
hỗ trợ doanh nghiệp
Giải thưởng
của chúng tôi
Top 3
Nền tảng số tiêu biểu của Bộ
TT&TT 2022.
Top 15
Startup Việt xuất sắc 2019 do VNExpress tổ chức.
Top 10
Doanh nghiệp khởi nghiệp sáng tạo Việt Nam - Hội đồng tư vấn kinh doanh ASEAN bình chọn.
Giải Đồng
Sản phẩm công nghệ số Make In Viet Nam 2023.