Finance Manager

• Supervise and manage the daily work of the Finance department.
• Ensure and be responsible for the accuracy and propriety of all charges and credits to the various accounts and that they are properly recorded in the books on a timely basis.
• Ensure that all balance sheet transactions are accounted for documented and properly reconciled and the accounting records comply with local laws and regulations.
• Review weekly bank reconciliation / monthly balance sheet reconciliation / analyses.
• Fully conversant with the Hilton standard chart of accounts and the correct use thereof.
• Ensure the month end closing process is completed and the timely preparation of all required financial reports for review by the Director of Finance.
• Ensure the accuracy and prompt monthly and year-end closing of the books of accounts.
• Ensure that policies and procedures are in compliance with Finance Standard Practice Instructions (SPI).
• Understand the requirements of the Internal Control Programme (ICP) and SOX and ensure that the hotel is in compliance with both by performing regular audits.
• Assist in the completion of forecasts and budgets as instructed.
• Prepare monthly financial reports and schedules as directed, required by management and owners.
• Thoroughly familiar with the duties and procedures of other team members under your supervision within the Finance department.
• Assist and coordinate the internal and external audit process.
• Conduct Payroll Audit if AFC is independent from payroll cycle.
• Ensure the hotel follows the government tax regulations and submit tax on time.
• Represent and liaise with all government authorities in regard to local tax matters, Price Control Bureau, foreign exchange, banks, pensions, etc.
• Liaise with local insurance companies regarding issues pertaining to local insurance coverage / issues.
• Be familiar and keep up to date with, all policies of both the hotel and Hilton insofar as finance is involved.
• Monitor daily bank cash position to ensure no overdraft incurred.
• Capable of functioning as Controller for short periods of time in the event that the Director of Finance / Financial Controller is away from the hotel.
• Hands on and take an active role in daily activities within the department, ensuring that all work is up to date and assist team members where required.
• Assist the Director of Finance / Financial Controller in providing commercial and financial information to assist in any decision-making process.
• Ensure PDRs are completed on schedule and actively develop team members' skills and behaviours.
• Oversee the training of Finance department team members.
• Coordinate departmental leave and organize the coverage of positions during team member absence.
• Create a pleasant working environment, ensuring productive and efficient work practices within the Finance team.
• Ensure that all internal control procedures are strictly adhered to and communicate any perceived weaknesses to the Director of Finance / Financial Controller.
• Maintain an adequate and up to date filing system.
• Handle all requests and enquiries in a timely, efficient and friendly manner.
• Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
• Carry out any other reasonable duties and responsibilities as assigned.