[HCM] Đại Học Hong Kong Tại Việt Nam Tuyển Dụng Nhân Viên Hành Chính Kiêm Trợ Lý Hội Đồng Quản Trị Full-time 2023

COMPANY INTRODUCTION
The University of Hong Kong, established in 1910 by Governor Sir Frederick Lugard, is the oldest tertiary education institution in Hong Kong. Known for its research-led approach, HKU has achieved international recognition and draws top students from both Hong Kong and abroad.
Admin Executive cum BOD Assistant
Tính chất công việc: Toàn thời gian - Chuyên môn: Hành chính, Nhân sự - Địa điểm: Hồ Chí Minh - Mức lương: Từ 15 Triệu - Dưới 20 Triệu VNĐ / Tháng; Thỏa thuận - Kinh nghiệm: Yêu cầu ứng viên phải có kinh nghiệm
JOB DESCRIPTION
A. SCOPES OF DUTIES:
*The position is a non-management role. The Admin Executive will provide administrative support to BOD and other departments and function as the primary contact person for them. Details are as follows:
Supporting BOD
Schedule and provide logistical support for meetings of the Board of Directors and its committees. Generate agendas and other materials for meetings of the Board of Directors and its committees.
Take and generate minutes for Board Meetings.
Maintain communications with the Board of Directors.
Assist in the preparation of periodic meeting invitations, schedule meetings, prepare materials, and record minutes.
Provide logistical support for additional meetings at the request of the Chief Representative or senior staff.
Additional Logistical and Administrative Support
Create and maintain an organization-wide calendar.
Perform basic bookkeeping/clerical duties.
Answer, screen and direct phone calls and messages.
Monitor office supply levels; reorder when appropriate
Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
Arrange travel, hotel and dining arrangements as needed for HKU VN staff and guests
Provide administrative support to HKU Vietnam staff as needed.
Assist in preparation for HKU Vietnam events as needed.
Assist with staff meetings as needed.
Other tasks as assigned by the BOD.
REQUIREMENTS
B. REQUIREMENTS:
Growth mindset, and don't be afraid to ask questions.
Native Vietnamese with excellent English communication skills.
Previous experience in similar positions and at least one year of providing administrative and operational support at the senior executive level, including booking travel, maintaining calendars, and tracking expenses preferred.
Confident in written communication, polished professional writing and the ability to proofread and craft organisation documents.
Excellent verbal communication skills.
Strong emotional intelligence, including the ability to build trust and rapport in relationships with those from diverse backgrounds, be fully accountable for the impact of actions on others, and listen respectfully.
Superb customer service skills and attitude.
Attention to detail and ability to juggle multiple competing priorities.
Ability to foresee potential problems and plan contingencies accordingly.
Ability to maintain and protect sensitive and confidential information.
A solution-oriented person
Enjoy working with a small team of senior officers
BENEFITS
C. WHAT WE OFFER:
A member of the #26 worldwide university (QS World University Rankings 2024).
Competitive package commensurate with qualifications and experience (up to US$900)
State-of-the-art workplace right in the city centre.
Healthy and proactive working environment.
Annual leave, social insurance and health insurance as regulated by the local law.
HOW TO APPLY
Submit your application via the APPLY NOW button below.
Deadline: 23:59 27/9/2023
Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.
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