[HCM] Tổng Lãnh Sự Quán Hoa Kỳ Tuyển Dụng Trợ Lý Điều Phối Nguồn Lực Full-time 2023

Who May Apply/Clarification From the Agency:
Open to:
• All Interested Applicants / All Sources
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is: Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (90 days) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel
Infrequent requirement to do any of the following: work unplanned overtime or weekends, travel/work away from the duty station, make early starts/late finishes.
Duties
The Resource Coordinator works under the direct supervision of the Public Affairs Officer (PAO) or PAO designee and supervises one Resource Coordination Assistant. Is the leading Public Diplomacy LE Staff responsible for the financial, program, human and property resources that support Public Diplomacy (PD) projects and programs for Consulate General Ho Chi Minh City. Oversees use of multiple and diverse funding streams, and ensures their compliance with all relevant U.S. government (USG) regulations and Vietnamese laws. Manages grants, contracts, and acquisition and use of PD Section materials and equipment. Serves as primary liaison for the PD Section with Management Section and offices, and coordinates resources for Consulate PD operations and American Spaces with Embassy Hanoi PD Section.
Qualifications and Evaluations
Requirements:
EXPERIENCE: A minimum of three years of progressively responsible experience in a major organization in budget, accounting, business administration, financial management, organizational management, public administration, project management, or grants management work is required.
JOB KNOWLEDGE:
Knowledge of U.S. foreign policy objectives and American interests in Vietnam; and understanding of regional, ethnic, socio-economic, cultural, and linguistic factors and the influence of religious, cultural, and educational institutions in shaping perceptions of the United States are required.
Comprehensive knowledge of Vietnamese geography, infrastructure, government institutions, and common business and banking practices is required. Knowledge of customer service in Vietnam is required. Must have an understanding of communications in Vietnam and the international information environment as it affects Vietnam, and must be familiar with digital practices and procedures.
Education Requirements:
A bachelor's degree in Business Administration, Financial Management, Organizational Management, Accounting, Public Administration, or local equivalent is required.
[please upload degree as verification of educational requirement]
Evaluations:
This may be tested.
LANGUAGE: Fluent Level Speaking/Reading/Writing of English is required; and Fluent Level Speaking/Reading/Writing of Vietnamese is required.
Please clarify level of your English and Vietnamese language skill on your application.
SKILLS AND ABILITIES:
Analytic skills: Must have strong analytic skills to manage funding from multiple sources, each with differing requirements for purpose, oversight, and accounting; be able accurately to assess resource challenges and identify solutions, including sensitive resource challenges; be able to perceive significant changes in PD operations and adjust operations in response, be able to identify resource investment in PD operations and develop performance standards to analyze the investment against PD outcomes.
Communication/Interpersonal skills: Must have excellent customer relations, interpersonal, and cross-cultural communication skills; excellent written and oral communication skills, including writing reports in both English and Vietnamese; be able to work effectively with Consulate and Embassy personnel and Vietnamese institutions on PD operations and resources, including sensitive or contentious financial topics; be able to brief U.S. officers and visitors on appropriate uses of funding from multiple sources and other resource and funding issues governing Public Diplomacy.
Management Skills: Strong management skills are required, including the ability to develop and oversee project budgets. Ability to organize logistical support for professional and cultural projects such as workshops, seminars, video conferences, panel discussions, lectures, and camps is required. Must be able to conclude agreements with partner institutions and manage their fulfillment.
Technical Skills: Good keyboarding and data entry skills are required; excellent familiarity with electronic discovery tools, in particular the internet, and standard information retrieval practices and procedures is required. Thorough, detailed knowledge of and ability to use various computer software programs, specifically Microsoft Word, Excel, and databases, as well as PD-specific software, databases, and reporting tools, is required. Full understanding of PD-specific funding authorities, as well as their planning and reporting tools, is required. Knowledge of and ability to support PD use of digital and visual tools is required. Must have excellent numerical skills to manipulate numbers with speed, and to develop, manage, and monitor PD budgets.
Availability: Must be available to travel throughout Vietnam to support PD projects and activities.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff working at the U.S. Mission in Vietnam will receive the following allowances and benefits in addition to the annual basic salary listed above
1. Allowances: Unique Conditions of Work Allowance: 7% of Annual basic salary (subject to review every two years). Miscellaneous Benefits Allowance: US$1,000 per annum for FSN-09 and below, and US$3,000 per annum for FSN-10 and above.
2. Benefits:
- Tet Bonus - one-month basic salary. Merit Based Compensation - annual salary increase based on performance.
- Annual leave: 120 hours per year and the annual leave hours will increase every five years of creditable service according to local labor law. Sick leave according to local labor law
- Family leave: up to 5 days and other special leave as stipulated in the local labor law
- American and Vietnamese holidays up to 21 days per year
- Contribution to mandatory insurances according to Vietnam's Government law and regulation including social insurance, health insurance and unemployment insurance. Supplemental Health Insurance that the U.S. Mission covers 90% of the premium for employees and each eligible family member.
- Mission cash award for outstanding performance
- Training opportunities abroad, in-country, on-the-job and online sources for professional career development.
For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), Letter from Veterans' Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply:
All candidates must be able to obtain and hold a Public Trust or Background Investigation clearance.
APPLY HERE. For more information on how to apply visit the Mission internet site.
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
• Residency and/or Work Permit
• University Degree
• Certificate or License
Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans' Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.